***Japan Geoscience Union Mailnews May Issue
No.309 May 11, 2018***
<< Contents >>
| 1. Preface by Hodaka Kawahata, President of JpGU
| (Available in Japanese)
| 2. The JpGU Meeting 2018 Information
| -> Registration
| -> Check-in at the Meeting
| -> Information for Presenters
| -> Mobile App
| -> Announcements from Sessions
| -> Hot Topic Sessions
| -> Poster Print Service
| -> JpGU Photo Contest 2018: Call for Contestant [Deadline: May 17]
| -> Seminars & Workshops
| -> Introduction of My JpGU
| -> Rental Rooms for Business Meetings
| -> Final Call for Student Part-time Workers
| 3. Event Information
| -> Award Ceremony
| -> JpGU Party 2018
| -> Lunchtime Special Lecture
| -> “Oshaberi” bar (Pop-Up talks)
| -> GEOFUT 18
| -> Special Field Trips
| -> Geotours
| -> International Mixer Luncheon
| 4. JpGU 2018 Exhibitors
| 5. Call for OSPA Volunteer Judges
| 6. From Committees
| -> Committee for Diversity Management and Talent Pool
| 7. Information from PEPS
|  -> APC subsidies to be changed
| -> Awarded Papers 2018
| -> Exhibition at JpGU Meeting 2018
| -> Latest Information of PEPS
| 8. What’s new
| -> Event Information
| (Available in Japanese)

#1. Preface by Hodaka Kawahata, President of JpGU

(Available in Japanese)


#2. The JpGU Meeting 2018 Information

(1) Registration

All attendees are required the online registration in order to attend
the meeting. The registration on-site is also through online with the
same procedure.
*Please note that abstract submission fee does not register
you to the meeting.

To register,
1. Log in to with your
JpGU ID and password.
2. Go to “JpGU Meeting” tab and click “Meeting Registration”
3. Select the type of registration (Full meeting or One day)
4. Register your name on the badge
5. Proceed to the payment (Undergraduate students and
JpGU senior members are exempt for the last process)

*Attendees of public session can participate free of charge.
*Senior member, undergraduate student or younger can attend
the meeting free of charge but are requested to finish a meeting
registration before coming to the venue. A long time is expected
to take if not registered in advance.

(2) Check-in at the Site

All participants are required to wear a meeting pass (name badge) when in the
conference site.

Badges are issued at the Check-in counter on the first floor of International
Conference Hall.
Please bring your Registration e-ticket.

Check-in counter is a self-check-in system. Name badge is automatically printed
by scanning a barcode on the Registration e-ticket.
E-tickets displayed on electric devices is available.

Location: East Entrance, 1F International Conference Hall, Makuhari Messe
Open Hours:
May 19: 5:00pm – 7:00pm
May 20 – 24 8:00am – 6:30pm

[Important Notes]
-Presenters and attendees of Tokyo Bay Makuhari Hall, International
Exhibition Hall 7 are also required to issue their meeting passes at
the check-in counter at International Conference Hall before attending.

-Advance check in for the following day is available every day at
5:00pm-6:30pm (-7:00pm on 19).
-North Entrance is for re-entry use. Please show your meeting pass at
the gate.

【Graduate Students】

Graduate students who do not have the approval from their supervisors
may be charged a Regular rate at the gate.
Please make sure to complete the required procedure if you wish to
receive a student discount rate.

【Undergraduate Students】

Please make sure to bring your student ID in either English or Japanese
and check-in through a student lane.
Undergraduate students who don’t bring the student ID will be charged
a registration fee.

(3) Information for Presenters

[Oral Presentation]
-Presenters must bring their own laptop computers.
(Computers not equipped in presentation rooms.)
* Please contact the headquarters (205) if you feel difficulties in
bringing a computer.
-Projector is equipped in each presentation rooms.
The proper connectors to the projector are miniD-sub15pins or HDMI.
For the use of HDMI, please contact our staff in your presentation room.
The set-up size of the screen is 16:9(can be arranged to 4:3).
The connection cables are not prepared. Please bring your own if necessary.

[Poster Presentation]
-Poster board is in landscape orientation. [Board Size: W:180cm×H90cm]
There is no limitation on the size and number of sheets of the poster
if they fit the board size.

*Please note that PCs, tablets or any electric devices that needs a
power supply to operate are not available in the Exhibition Hall.

-Each session may have 2 poster core times, Daytime Core Time and
Evening Core Time.
Daytime core time is scheduled between AM2-PM2.
*Some sessions may not have a Daytime core time at the convener’s

-Posting time is 9:00am-6:30pm. Please remove your poster at the end
of the posting time.
Posters not removed by the due time are discarded by the secretariats.

**All presenters should contact and have approvals of their session
conveners using the designed form in case of cancellation.

(4) Mobile App

Mobile App will be available after the release of abstracts (May 11).
Please wait for a while.

Meeting program: .
My Schedule function is available by logging-in with your JpGU ID
and password.

(5) Announcements from Sessions

Please check the following URL for latest updates on presentations.
*We are experiencing a system error and delay in opening the system.
We will inform the opening via email as soon as possible.
We apologize for any inconvenience.

(6) Hot Topic Sessions

This year’s Hot Topic sessions are,

-S-MP36 Crust Mantle Connections
May 21(MON) 6:30pm – @ Study Room1, Exhibition Hall

-Co-hosted Hot Topic Session by
S-GL29 Mud Volcano and related phenomena and
B-PT05 Evolution of Chemosynthetic Ecosystem
May 24(THU) 6:30pm – @ Study Room1, Exhibition Hall

Any attendees are welcome to join the sessions.

(7) Poster Print Service

JpGU has partnered with printing company, Kinko’s to print posters.
Posters ordered here are delivered to the site.

Applications should be submitted from Kinko’s online system.
(All instructions are in Japanese.)

We provide language assistance to those who need it.
Please refer to our website for further information about assistance
for international presenters.

Details & Application

(8) JpGU Photo Contest 2018: Call for Entry [Deadline: May 17]

We are now accepting photos related to geoscinece for JpGU Photo
Contest 2018.

The award-winning photo will be the poster of JpGU Meeting 2019.


We are waiting for unique photos.

(9) Seminars & Workshops

We introduce special seminars for meeting participants.
Registered meeting participants can attend them free of charge.
Don’t miss this great opportunity!

“Becoming a Better Reviewer: Insights for Enhancing Your Peer Review
Effectiveness “
Date and Time: May 21st (Mon) 12:30p.m. – 1:30 p.m.
Supported by FORTE

“Wiley Author Workshop: Tips for Getting Your Paper Accepted”
Date and Time: May 22nd (Tue)12:30p.m. – 1:30 p.m.
Supported by Wiley

“Convince readers by appropriately qualifying assertions:
an essential skill for successful research writing”
Date and Time: May 23rd (Wed)112:30p.m. – 1:30 p.m.
Supported by ELSS, Inc.

Please visit “Seminar” page for more details

(10) Introduction of My JpGU

My JpGU is a portal available to share your slides, additional resources
related to your presentation.

(11) Rental Rooms for Business Meetings

JpGU rents presentation rooms when they are not occupied during the
meeting. The room reservation will be accepted on first-come basis.

Please visit the page below for more details.

(12) Final Call for Student Part-time Workers

This is a final call for student part-time workers at JpGU Meeting 2018.
You can choose from a variety of jobs.
Please make sure you are allowed to work as a part-timer or receive wages.


#3. Events Information

More details are available at

(1) Award Ceremony

Date and Time: May 22 (TUE) 6:30pm-
Place: A05-A07, Tokyo Bay Makuhari Hall
Registration: Not Required

(2) JpGU Party 2018

Date and Time: May 22 (TUE) 7:00pm-
Place: A05-A07, Tokyo Bay Makuhari Hall
Registration: Ticketed Event

(3) Lunchtime Special Lecture

Date and Time: Every day at Lunchtime (12:30pm – 1:40pm)
Place: 103
Registration: Not Required

(4) ‘Oshaberi Bar’- Pop-Up Talks-

Date and Time: May 21 (MON) and 23 (WED) 5:15pm-5:45pm
Place: Mini Stage, Exhibition Hall
Registration: Required (only presenters)

(5) Geofut 18
Date and Time: May 20 (SUN) 7:00pm-
Registration: Closed

(6) Special Field Trips

Date: May 25 (FRI)
Registration: Required
-UMI Course: Special Tour to SHIRASE and PERC 3500 JPY/ person
-YAMA Course: Field Trip for Chibanian 4500 JPY/ person

(7) Geotours
Registration: Required

(8) International Mixer Luncheon 2018

Date and Time: May 21 (MON) 12:30pm – 1:30pm
Place: A06, Tokyo Bay Makuhari Hall
Registration: Required (Few seats left)


#4. JpGU 2018 Exhibitors

JpGU introduces Exhibitors for JpGU 2018 Meeting on our website.
Please visit our booths and explore the latest information!

You can enjoy various “Exhibitors’ Short Seminar” on the Mini Stage
at the venue, which include introduction of projects, hands-on
training of the tools, information for students. Please get in touch
with the hot and useful information!

Stamp Rally is a popular and simple game, which is held every year.
You collect stamps at each exhibition booth to fill your stamp card
and by finishing it, you get a prize which are provided by the booths.
Let’s enjoy the Stamp Rally!


#5. Call for OSPA Volunteer Judges

Each year the number of entries to Outstanding Student Presentation
Award (OSPA) are increasing and this year, with more than 600 entries,
is no exception.

The volunteer judges are integral to this Award.
Please see the details log in to the Judge’s Portal below if you are
interested in volunteering and supporting us.

[Judge’s Portal]


#6. From Committee

(1) Committee for Diversity Management and Talent Pool

The Committee continuously requests for cooperation for a 5-10 minute
survey regarding harassment. We welcome any researchers who can
answer to the Japanese survey.


#7. Information from PEPS

(1) APC subsidies to be changed

In addition to being funded by JpGU, PEPS received a grant-in-aid for
scientific research from the Japan Society for the Promotion of Science.
As the period covered by this five year grant-in-aid expired, the APC
(Article Processing Charge) subsidies will be reduced soon.

Details of the revised APCs are available online at:

(2) Awarded Papers 2018

We are pleased to announce that three papers published on PEPS have
qualified for the PEPS Most Cited Accessed Paper Award 2018 and three
papers have qualified for the PEPS Most Accessed Paper Award 2018.

More details are available at:

(3) Exhibition at JpGU Meeting 2018

We are going to have a PEPS booth at the JpGU Meeting 2018 in Makuhari.
We look forward to your visiting our booth at the JpGU and Friends area
in the International Exhibition Hall 7.

(4) Latest Information of PEPS

Graphical updates of PEPS are available at:


#8. What’s New

(1) Event Information

(Available in Japanese)


Japan Geoscience Union (
4F Gakkai Center Bldg.
2-4-16 Yayoi, Bunkyo-ku,
Tokyo 113-0032, Japan
Phone: +81-3-6914-2080
Fax: +81-3-6914-2088

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