└■ Mailnews Extraordinary Edition No.176 2013/08/30
≪ Contents ≫
┃1. Message asking for announcement and recommendation of
┃    candidacy for representative election

 Deadline of announcing your candidacy for the representative election is
closed on September 12, 2013.  Representatives  pass resolutions regarding
executive official elections, confirmation of project master plans and other
operation policies together with society members at ordinary and extraordinary
general staff meetings. Please be active to announce your candidacy or
recommend someone.

Frequently asked questions are shown here for reference.

 Q:  What are roles of representatives?

 A: (1) Election and dismissal of executive officials
     (2) Amount of executive officials’ reward and its rule
     (3) Alteration of the statute
     (4) Business report and financial statement for every business year
     (5) Standards for admission and membership fee
     (6) Expulsion of members
     (7) Disposition and inheritance of long-term borrowings and valuable assets
     (8) Dissolution and disposition of surplus assets
     (9) Amalgamation, total or partial assignment of business, and entire
         discontinuance of business for public purpose         
     (10) Issues to be discussed at the general staff meeting at the request of
          the board of directors
     (11) Other issues to be resolved at the general staff meeting as specified
          by law or this statute

Q: Is it necessary to have a status for the fixed position?
A: No.  It’s the only one condition to be a member of Japan Geoscience Union.

Q: What will you do if the number of candidates is less than quorum?
A: In that case, we don’t conduct the representative election,
    and all candidates automatically become representatives.
    By-election is to be held according to the Detailed Regulations of Representative election, Article 6-3.
     It says The number of representatives doesn’t exceed the fixed number,
     election is not conducted and candidates become successful automatically.
     When the number of representatives doesn’t reach the fixed number, by-election is called.

Q: What is the necessary number of votes for the election to be enacted?
A: There’s no rule.  But please be active to vote.  If some candidates capture the same number of votes,
    the younger  candidate is elected, according to Detailed Regulations of Representative election, Article 6.

Q: Representative election is conducted according each section.
     Can I see the list of members of each section?

A: Now, we don’t have such kind of system. But if you can obtain agreement whom you want to recommend,
    you can freely recommend him or her to his or her preferable session.
    For further details, please visit our following URL (Only in Japanese):
Representative election of Japan Geoscience Union

The term of representatives elected in 2012 is to expire on March 31, 2013.
The 3rd representative election is announced on August 2.
Anyone who has made membership subscription to Japan Geocience Union is
eligible to be a representative candidate.

Representatives become executive board members, and can be section presidents
 of Japan Geoscience Union.  They pass resolutions regarding executive
 official elections, confirmation of project master plans and other operation
 policies together with society members at or ordinary and extraordinary general staff meetings.

We sincerely hope our members will run for the election and vote for candidates.
Details are shown below.
Please be sure to be in time for submitting the form by the due date.

August 2, 2013
     Board of Elections of Japan Geoscience Union
     Chairman: Michinari Sunamura
     Members: Akira Sessai Yukimatsu
              Kenji Kawamura
              Hiroyuki Tsubomoto
              Masataka Shinohara
              Morihisa Hamada

■Representative election procedure■

Members who have finished membership subscription by October 25, 2013
are eligible to vote.
Members can cast votes for at most 5 representatives in their electoral zone.

Members who have finished membership subscription by August 1, 2013 can
 be a candidate of the representative.

The term is 2 years starting from April 1, 2014.

4.How to be a candidate
To stand as a candidate, the candidate have to be recommended by at least one JpGU member.
To recommend someone, the consent by the candidate is necessary.
Please be sure to send the necessary form by the due date.

5.How to announce candidacy
Please fill in the necessary form on the following URL by September 12, 2013.

6.Number of representatives
The number of representatives is defined to double the number of society members
 on the day before the official public announcement, August 1, 2013.
The number of representatives is from 80 to 200.
After the election, 30 representatives are divided into six electoral zones, each at least
 with five representatives.  The rest of them are to be prorated into six electoral zones
according to the number of regular members on the day before the official public announcement or
August 1, 2013.

Number of the representatives of each electoral zone is shown below.
Apace and planetary sciences:15
Atmospheric and Hydrospheric:19
Human geosciences:13
Solid Earth sciences:30
Education and outreach:11   Total:98


August 2, Friday, 2013: Official announcement of Representative election
August 13, Tuesday, 2013: Declaration of candidacy starts
September 12, Thursday, 2013: Declaration of candidacy finishes
September 26, Thursday, 2013: Casting ballots starts
October 25, Friday, 2013: Casting ballots finishes
Nobember 1, Friday, 2013: Ballot counting and reporting the result

8.How to vote
Each regular member can vote for up to five candidates of his/her electoral zone
 by October 25, Wednesday, 2013 on our website.

From and regulations

1. Candidacy Notification Form:
Input field PDF file:

2. Candidacy Recommendation Form :
Input field PDF file:

※Please note that we only accept candidacy and recommendation through dedicated forms.

Regulations of Board of Elections:
Regulations of Representative election:
Detailed regulations of Representative election:
 Japan Geoscience Union (
 4F Gakkai Center Bldg.
 2-4-16 Yayoi, Bunkyo-ku, Tokyo
 113-0032, Japan   
 Phone: +81-6914-2080 Fax: +81-3-6914-2088