***Japan Geoscience Union Mailnews February Issue
No.305 Feb 13, 2018***
<< Contents >>
| 1. Preface by Hodaka Kawahata, President of JpGU
| (Available in Japanese)
| 2. The JpGU Meeting 2018 Information [Important]
| -> Final Abstract Submission Deadline Approaching! [6 days left!]
| -> Register Early and Save your Money!
| -> Sign-up Information
| -> Letters and Support Documents for VISA Application
| -> Party Information
| -> Child Care Service
| -> Housing Information
| -> Important Dates
| -> Travel Support for Students
| -> JpGU 2018 Exhibitors
| -> Call for Exhibitors
| 3. Request for Annual Due Payments [Important]
| 4. 2018 Japan Geoscience Union Scientific Award “Miyake Prize”
| [***Deadline approaching***]
| 5. From Committees
| -> Committee for Diversity Management and Talent Pool
| -> General Affairs Committee
| -> Japan Earth Science Olympiad Committee
| 6. Information from PEPS
| -> Reprint Service
| -> PEPS Special Sessions at the JpGU Annual Meeting 2018
| -> Latest Information of PEPS
| 7. What’s new
| -> Event Information
#1. Preface by Hodaka Kawahata, President of JpGU
(Available in Japanese)

#2. The JpGU Meeting 2018 Information [Important]

(1) Final Abstract Submission Deadline Approaching! [6 days left!]
There still are 6 days left to submit your paper for the JpGU Meeting
Please note that we DO NOT accept submissions after the deadline.

As the deadline approaches, the significant congestion in the submission
website/ system is expected. Please finish your submission well ahead
of time.

Final deadline: Feb 16th at 5:00pm JST
(Payment must be finished by this date as well)
Submission Fee: 4,320 JPY (tax included)/ submission

【Important Note】
* All attendees including invited authors should submit their abstracts
and complete its payment by the deadline.
* Submissions without payment is automatically withdrawn after Feb 19 at
5:00pm JST.
* If you experience difficulties in accessing the submission site, please
also try .

[Abstract Submission Details]

[Invited Authors List (Tentative)]

[JpGU My Account Log in]

[Meeting Website]

We are waiting for your submissions!

(2) Register Early and Save your Money!
All attendees are required to make an online Meeting registration in
order to attend our meeting. If you wish to receive a discounted rate,
please finish your registration during the Early Registration period.

Early Meeting Registration Deadline: May 8, at 11:59pm JST

*Abstract submission and abstract submission fee does not register
you for the meeting.

[Fee Table]

[Discount Information]
-Discounted rates are only applicable for JpGU Members and our partner
Union Members (AGU/ EGU and AOGS). Please note that Nonmembers do
not receive any discount.

-Senior Discount
The registration fee for seniors of JpGU Members is free of charge.
Seniors who wish to receive this rate are kindly requested to change their
membership categories to “Senior” by themselves.
Please note that this discount is not applicable for AGU senior members.

(3) Sign-up Information
◎Outstanding Student Presentation Award (OSPA) Entry deadline approaching!
Deadline: Feb 19 (MON) at 5:00 pm JST
◎ Student Travel Support Application deadline approaching!
Deadline: Feb 21 (WED)
◎ Call for Submissions to O-02 Poster Presentation by High School
Students Session
Deadline: April 10 (TUE)
◎ Geofut 18 : Sign-up NOW!

(4) Letters and Support Documents for VISA Application
JpGU issues letters and supporting documents for Visa application to
those who are planning to present or attend the meeting.

[Available Type of Documents]
◎Invitation Letter
◎Acceptance Letter
◎Supporting Documents for VISA Application (Charged Service)

-Invitation/ Acceptance Letter
Application Period: March 1 (THU) – May 24 (THU)
Issuing: From March 14 (WED)

-Supporting Documents for VISA Application (Charged Service)
Application Period: March 1 (THU) – April 24 (TUE)
Issuing: From March 14 (WED)
Fee: 5,500 yen (tax included) / set of documents

*We do not provide documents prior or later than the date mentioned above.
*Documents will be sent out on a first-come-first-served basis.
*The application fee is a non-refundable process fee.

(5) Party Information
The party will be held on May 22 starting at 7:00pm at Tokyo Bay Makuhari Hall.
Party registration is now open from My Account Log in Page.

We are waiting for your participation.

(6) Child Care Service
JpGU will provide a child care service during the meeting.
Details will be posted on our website and be sent out on the monthly
Email news.

(7) Housing Information
Nippon Travel Agency has opened the website for local accommodations
for JpGU Meeting attendees.
See the details and book now!


Please note that the fee provided by the agency may not be the cheapest.
You may find a cheaper offer on the online booking website.

(8) Important Dates
Final Abstract Submission Deadline –> Feb 19 (MON) at 5:00pm JST
Acceptance Notification—————-> Mar 13 (TUE)
Final Program ————————-> Mar 14 (WED)
Part time Job Application ————-> From End of March (tentative)
Business Meeting Rooms Booking —> From End of March (tentative)
Early Registration Deadline ———–> May 8 (TUE) at 11:59pm JST
Abstract PDF Release —————–> May 11 (FRI)
JpGU Meeting 2018 ——————-> May 20 (SUN)- 24 (THU)

(9) Travel Support for Students
JpGU is now accepting application for financial support for students.

Details are available at

Application Deadline: February 21(WED)
Announcement: February 26 (MON)

*Abstract submissions after the confirmation of recipients are not
*Application after the deadline is not accepted.
*This grant can only be used for transportation and accommodation fees.
(Unavailable: Registration fee, abstract submission fee, meals etc.)

(10) JpGU 2018 Exhibitors
JpGU introduces Exhibitors for JpGU 2018 Meeting on our website.
Please visit our booths and explore the latest information such as
projects, instruments, publications, date, research results and
others on Geoscience !

(11) Call for Exhibitors
JpGU Meeting is calling for applications to Exhibition. As the
largest meeting on geoscience in Japan, the JpGU Meeting not only
attracts many more exhibitors year by year, but Exhibition becomes
much more popular to participants including students. Please note
that we have already accepted a certain number of applications, so
that we will not be able to accept applications once all the places
are taken. Could you please be a part of JpGU 2018 Meeting to promote
your products, projects and services, and to expand your communication
network? We are looking forward to receiving your application.

#3. Request for Annual Due Payments [Important]
The 2018 JpGU membership year (fiscal year) is from April 1, 2018 to
March 31, 2019.
The membership will automatically extend to another membership year
unless you withdraw it by yourself.

[Important Notes]
-The payment of annual due should be completed prior to a meeting
-Nonmembers are not required annual dues, however discounted rate for
meeting registration is not applied.
-JpGU members who do not wish to continue the membership for 2018
may withdraw their membership by March 31 without being charged an
additional annual due.

[To Log in and Pay]
*Membership Subscription

#4. 2018 Japan Geoscience Union Scientific Award “Miyake Prize”
(***Deadline approaching***)

JpGU is now accepting recommendations for candidates for the
recipient of Japan Geoscience Union Scientific Award “Miyake Prize”.
We encourage your early submission of the recommendation as the
deadline (February 15th) is approaching.
We are waiting for your recommendations.

Deadline for application: February 15 (THU), 2018
#5. From Committees
(1) Committee for Diversity Management and Talent Pool
The Committee continuously requests for cooperation for a survey (5-
10min) regarding harassment. We welcome any researchers who can
answer to the survey in Japanese.

(2) General Affairs Committee
Introduction of a new support member
American Journal Experts (AJE) is dedicated to helping international
researchers, scientists and scholars prepare their manuscripts for
publication. To do this, we have developed a variety of services for a wide
range of areas of study. In partnership with JpGU, AJE is offering a 20%
discount to JpGU members for all submissions. To obtain this discount,
please visit or to learn
more about AJE’s services, visit

Please visit JpGU website to refer to other supporting members.

(3) Japan Earth Science Olympiad Committee
The 10th Japan Earth Science Olympiad preliminary selection (12th
International Earth Science Olympiad preliminary selection at the same
time) was held at 73 sites all around Japan on December 17, 2017.

67 students were awarded out of 1,903 students (2,211 applicants) and 60
students are going to challenge the final selection from March 11 to 13, 2018.

Details are available (in Japanese) at

#6. Information from PEPS
(1) Reprint Service
PEPS is an open access journal, and so anyone can both freely access
our papers online and download them as PDF files. Unlike conventional
print journals PEPS does not supply reprints, however reprints of the
pdf file may be ordered from the Springer Open platform on which PEPS
is published.
To buy reprints please click on the “Order Reprint” link which may be
found on the right side of each article’s webpage.
For further details please see:

(2) PEPS Special Sessions at the JpGU Annual Meeting 2018
For budgetary reasons this year there will be no PEPS Special Sessions
at the JpGU Meeting 2018 and we will unfortunately not be able to
provide any PEPS related support for travel expenses for those attending
this meeting.

(3) Latest Information of PEPS
Graphical updates of PEPS are available at:

#7. What’s new

(1) Event Information

FY2017 Symposium
“Maximizing Diversity in RIKEN-A perspective from unconscious bias”
Date: Feb 14 (WED), 10:00-12:00
Venue: Large Convention Hall, Brain Science Ikenohata Research
Building 3F, Saitama

Chiba University Future Earth Symposium
Date: Feb 15 (THU), 9:30-16:45
Place: Chiba University, Chiba
(Available in Japanese)

The 6th Ocean, Life and the Earth Public Lecture
Date: Feb 17 (SAT), 13:30-15:30
Venue: Kanagawa Prefectural Museum of Natural History, Kanagawa
(Available in Japanese)

The 33nd International Symposium on Okhotsk Sea & Polar Oceans, 2018
Date: Feb 18(SUN) – 21(WED)
Place: Mombetsu, Hokkaido

The Museum of Nature and Human Activities Forum
-Study of Dinosaur Era in Japan-
Date: Feb 18(SUN), 13:00-17:30
Place: The Museum of Nature and Human Activities, Hyogo
(Available in Japanese)

FURE Symposium
Date: Feb 24(SAT), 13:00-17:30
Place: Tohoku University, Miyagi
(Available in Japanese)

JAXA Space Education Symposium
Date:Feb 24 (SAT), 13:00-17:30 – 25(SUN), 9:00-15:30
Venue:National Consumer Affairs Center, Kanagawa
(Available in Japanese)

Japan Coast Guard 70th Anniversary Symposium
Date: Feb 27 (TUE), 14:00-17:50
Place: Nadao Hall, Tokyo
(Available in Japanese)

2017 Quantum Beam Science Festa
Date:Mar 2 (FRI) – 4(SUN)
Venue:Ibaraki Prefectural Culture Center, Ibaraki
(Available in Japanese)

International Funding Agency Seminar
Date: Mar 5 (MON) – 6 (TUE)
Place: Okinawa Institute of Science and Technology Graduate University,

The 37th Skill Salon
Date: Mar 17 (SAT), 13:00-16:00
Venue: Japan Society for the Promotion of Machine Industry Building 2F, Tokyo
(Available in Japanese)

The Institute of Geology and Geoinformation (AIST) Workshop
Date:Mar 20(TUE), 13:00-17:00
Place: AIST, Ibaraki
(Available in Japanese)

Japan Geoscience Union (
4F Gakkai Center Bldg.
2-4-16 Yayoi, Bunkyo-ku,
Tokyo 113-0032, Japan
Phone: +81-3-6914-2080
Fax: +81-3-6914-2088

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