Mailnews

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*** Japan Geoscience Union Mailnews Extraordinary Edition,
                                        No.241 August 25, 2015 ***
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Message asking for announcement and recommendation of
candidacy for representative election

 Deadline of announcing your candidacy for the representative
election is September 14, 2015.  Representatives  pass resolutions
regarding executive official elections, confirmation of project
master plans and other operation policies together with society
members at ordinary and extraordinary general staff meetings.
Please be active to announce your candidacy or recommend someone.

Frequently asked questions are shown here for reference.

 Q:  What are roles of representatives?
 A:
 (1) Election and dismissal of executive officials
 (2) Amount of executive officials’ reward and its rule
 (3) Alteration of the statute
 (4) Business report and financial statement for every business year
 (5) Standards for admission and membership fee
 (6) Expulsion of members
 (7) Disposition and inheritance of long-term borrowings and valuable
  assets
 (8) Dissolution and disposition of surplus assets
 (9) Amalgamation, total or partial assignment of business,
     and entire discontinuance of business for public purpose
 (10) Issues to be discussed at the general staff meeting at the
     request ofthe board of directors
 (11) Other issues to be resolved at the general staff meeting as
 specified by law or this statute

Q: Is it necessary to have a status for the fixed position?
A: No. It’s the only one condition to be a member of Japan Geoscience Union.

Q: What will you do if the number of candidates is less than quorum?
A: In that case, we don’t conduct the representative election, and
 all candidates automatically become representatives.
By-election is to be held according to the Detailed Regulations of
Representative election, Article 6-3.
It says The number of representatives doesn’t exceed the fixed number,
election is not conducted and candidates become successful automatically.
When the number of representatives doesn’t reach the fixed number,
by-election is called.

Q: What is the necessary number of votes for the election to be enacted?
A: There’s no rule.  But please be active to vote. If some candidates
capture the same number of votes, the younger  candidate is elected,
according to Detailed Regulations of Representative election,
 Article 6.

Q: Representative election is conducted according each section. Can I
see the list of members of each section?

A: Now, we don’t have such kind of system. But if you can obtain
agreement whom you want to recommend, you can freely recommend him or
her to his or her preferable session.

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Representative election of Japan Geoscience Union

Terms of representatives of Japan Geoscience Union expires on March
31, 2016, and the 4th representative election is announced on August
4th.

Representatives become delegates (or 社員), and can be candidates of
section presidents of Japan Geoscience Union.
They pass resolutions regarding director (or 理事) elections,
confirmation of project master plans and other operation policies
together with society members
at ordinary and extraordinary general delegate meetings.
For further details, please see the regulations and minute regulations.
August 4, 2015

Board of Election of Japan Geoscience Union
HAMADA, Morihisa
HASEGAWA, Takuya
IIZUKA, Tsuyoshi
KEBUKAWA, Yoko
YOSHIDA, Hidetsugu
YUKIMATU, Akira Sessai
(Alphabetical order)

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Representative election procesure

1.Voters
Members who have finished membership subscription by August 3 2015
are eligible to vote.

2. Candidates
Members who have finished membership approval by August 3  2015 by
directors meeting, can be a candidate of the representative.
 
3. Term
The term is 2 years starting from April 1 in 2016.
 
4. How to be a candidate
Regular members having eligibility for election can be candidates by
submitting ‘Candidacy Notification Form for Representatives’ within
a time frame of Candidacy Registration to the Board of Elections.
To recommend someone, the consent by the candidate is necessary.

5. How to announce your candidacy
Please fill in the necessary form in the membership subscription page
by September 14, 2015.
 
6.Number of representatives
The number of representatives is defined to double the number of
society members on the day before the official public announcement,
August 3, 2015.The number of representatives is from 80 to 200.
After the election, 30 representatives are to be divided into six
electoral zones, each at least with five representatives.
The rest of them are to be prorated into six electoral zones
according to the number of regular members on the day before the
official pubic announcement or August 3, 2015.

Number of the representatives of each electoral zone is shown below.
Space and planetary sciences:  16
Atmospheric and Hydrospheric Sciences:  19
Human Geosciences:  14
Solid Earth Sciences:  31
Biogeosciences:  9
Education and outreach: 11
Total:  100

7.Schedule
August 4, Monday, 2015 Official public announcement of
Representative election
August 12, Wednesday, 2015 Declaration of candidacy starts
September 14, Monday, 2015 Declaration of candidacy finishes
September 29, Tuesday, 2015 Casting ballots starts
October 28, Wednesay, 2015 Casting ballot finishes
November 2, Monday, 2015 Ballot counting and reporting the result

8.How to vote

Members can cast votes for at most a half of quorum for
representatives in their electoral division.

[Forms]
1. Candidacy Notification Form
https://business.form-mailer.jp/fms/811ebf0244591
required items
http://jpgu.org/e/whatsnew/Candidacy_Notification_Form_Representatives.pdf

2. Candidacy Recommendation Form
https://business.form-mailer.jp/fms/7b735f9144594
required items
http://jpgu.org/e/whatsnew/Candidacy_Form_Representatives.pdf

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Japan Geoscience Union (http://www.jpgu.org/)
4F Gakkai Center Bldg.
2-4-16 Yayoi, Bunkyo-ku, Tokyo
113-0032, Japan
Phone: +81-6914-2080 Fax: +81-3-6914-2088
E-mail: office@jpgu.org