Mailnews

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*** Japan Geoscience Union Mailnews Extra Issue,
No.326 August 1, 2019 ***
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Public Announcement of the 2020 JpGU Representative Election

The term of office of those who were elected in the 2018 JpGU
Representative Election is due to expire on March 31st, 2020.
JpGU will hold the 2020 JpGU Representative Election to choose new
representatives to replace them.
Voting will take place between October 2nd and November 1st 2019.
Anyone who wishes either to vote or to stand as a candidate in the
Representative Election must be a JpGU member as of 5pm Japan time
on 11th July 2019.

Election Administration Committee members
(listed in alphabetical order):
Yuji Ichiyama, Takehi Isse, Koji Kodera, Hiroyuki Nakata,
Takehiko Suzuki, Takanobu Tsuihiji

==2020 JpGU Representative Election Rules and Procedures==

1.Voters
Anyone who is a fully paid up JpGU member as of 5pm Japan time on
July 11th 2017 is eligible to vote. Each electoral zone will choose
a fixed number of representatives. Voters can cast votes for one or
more candidates in their electoral zone, the maximum number of votes
per voter being half of the number of representatives to be chosen
for their electoral zone.

2.Candidates
Anyone who is a fully paid up JpGU member as of 5pm Japan time on
July 11th 2019 is eligible to be a candidate in the representative
election.

3.Term
Those who are elected will serve a two year term starting from April
1st 2020.

4.Standing as a candidate
JpGU members may put themselves forward as candidates and they may
also recommend other members who they think would make good
candidates. Members who recommend others for candidacy must obtain
consent from their proposed candidate before submitting their
recommendation. Both submitting oneself as a candidate and
recommending others is done online using the JpGU Member’s Site.

5.Deadline for Submission of Candidacy
Those who wish to be a candidate or to recommend others as candidates
must submit the relevant online form by 5pm Japan time on September
12th 2019.

6.Number of Representatives to be Elected
The total number of representatives is fixed at 150.
5 representatives are automatically assigned to each of the six
electoral zones (for a total of 30 representatives).
The remaining 120 representatives are assigned to the electoral
zones in direct proportion to the number of regular JpGU members in
each zone as of July 31st 2019.

For the 2020 JpGU Representative Election the number of
representatives for each electoral zone is shown below.

Space and Planetary Sciences: 23
Atmospheric and Hydrospheric Sciences: 31
Human Geosciences: 18
Solid Earth Sciences: 48
Biogeosciences: 13
Education and Outreach: 17
Total: 150

7.Schedule
Official announcement of Representative Election:
Thursday August 1st 2019
Period for declaration of candidacy starts:
9am on Tuesday August 13th 2019
Period for declaration of candidacy ends:
5pm on Thursday September 12th 2019
Voting starts: 9am on Wednesday October 2nd 2019
Voting ends: 5pm on Friday November 1st 2019
Announcement of results: Thursday November 7th 2019

*All dates and times are in Japan Standard Time (UTC+09:00).

8.How to vote
Each regular member can vote for up to half of the number of
representatives to be chosen for their electoral zone (rounded up if
the number of representatives is a odd number)
Votes are cast online using the JpGU Membership System.

Forms and Regulations
1.To stand as a candidate: log-in to the JpGU Members Site
( https://www.jpgu-member.org/jpgu/en/ ) and fill in and submit the
?Stand as a Candidate? form.

2.To recomnmend a candidate: log-in to the JpGU Members Site
( https://www.jpgu-member.org/jpgu/en/ ) and fill in and submit the
Recommend a Candidate form.

Regulations of the Election Management Committee (only available in
Japanese)
http://www.jpgu.org/wp-content/uploads/2018/03/senkyokanriiinkai.pdf

Regulations of the Representative Election (only available in Japanese)
http://www.jpgu.org/wp-content/uploads/2018/03/daigiinsenkyokisoku.pdf

Detailed Regulations of the Representative Election (only available in Japanese)
http://www.jpgu.org/wp-content/uploads/2018/03/daigiinsenkyozissikisoku.pdf

All rules, procedures, dates and times etc. governing the JpGU
Representative Election are formally announced in Japanese. English
translations are provided as a courtesy and are for reference only.
Should any English language material differ from the original
Japanese the Japanese version shall be binding.

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Japan Geoscience Union Office

Japan Geoscience Union (http://www.jpgu.org/)
4F Gakkai Center Bldg.
2-4-16 Yayoi, Bunkyo-ku,
Tokyo 113-0032, Japan
Phone: +81-3-6914-2080
Fax: +81-3-6914-2088
E-mail: office@jpgu.org

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