Major Changes and Notifications

・Flash Talks by poster presenters in the oral session will not be held.

・On-site poster core time (PM3) will be extended by 30 minutes.

To Present at JpGU 2025

・Anyone who has a JpGU ID can submit one or more abstracts for presentation at JpGU 2025. See JpGU ID Types & How to obtain a JpGU ID for details.

・To be approved as formally presented, the presenter must register for the meeting with the same JpGU ID it was used to submit an abstract in order to make your oral presentation if oral format is assigned, or upload presentation materials for poster presentations by accessing the meeting participation portal "Confit." See Prerequisite for Approval as a Formal Presentation for details.

・Oral presentations must be given using the PCs provided at the site, but presenters may also use their own PC if it meets the requirements of the organizer. (See HERE for details.)

Basic Information on Presentations

Orals and posters are the presentations to be given at JpGU 2025.
All poster presentations are requested to be posted online in the Meeting Participation Site "Confit".

Oral Presentations

・【Principle】 Zoom will be used to live broadcast the on-site oral presentation sessions. For oral presentations, presentations can be made on- site or online via Zoom webcast to allow for presentations and participations in both ways.

・ Oral sessions are held in AM1 (9:00-10:30), AM2（10:45-12:15), PM1（13:45-15:15), PM2（15:30-17:00) time slot.

・ In general, the duration is fixed at 15 minutes/talk including QA, discussion time and switching time.
* Except for invited talks.

・【Optional】 "On-demand videos" and "additional materials" can be uploaded separately regardless of your presentation methods, oral presentation on-site or online. Please see HERE for detailed instructions.

・ Separate from the presentation materials mentioned above, oral presentations are, in principle, to be given using PowerPoint or other presentation slides prepared by the presenters themselves.

・【Optional】 Presentation materials such as pre-recorded videos may be played during the session (regardless of the player or the method of playback). It is recommended that such video recording be made and uploaded to the Confit as an "On-demand video" or "additional material." By doing so, the chairperson can select the relevant material during the session and play/stream the video, without extra work to collect files from the presenter.

・ Room allotment will be announced in late March.

On-site Oral Presentation Method

・All on-site presenters are required to register for the meeting in advance and make sure that they succeed in logging in to Confit before coming to the venue.

・Presenters are requested to use the PCs provided at each presentation room for their presentations. Please bring your presentation file (pptx or pdf) on a USB memory stick. However, if you meet the requirements, you may use your own PC for your presentation. To do so, your PC must be able to connect to the HDMI port. Even if you present on your own PC, it is recommended that you bring your presentation file on a USB in case of any connection problems etc.

Online Oral Presentation Method

・Zoom is to be used as the online platform. The Zoom link will be provided on the timetable on the Confit.
*Meeting registration is required to log in to Confit on and after 16 May.

Poster Presentations

・【Required】 Contributors must upload poster materials in their own presentation space on the Confit. E-poster, On-demand video, and additional material can be uploaded. One or more of these will be combined to form the poster presentation material. However, please note that if you upload only additional materials, we may not be able to issue a certificate of presentation. It is recommended that you upload an e-poster as much as possible. Please see HERE for detailed instructions.

・We will provide poster boards at the on-site venue for all poster presenters regardless of whether they are presenting (either online and in-person.)

On-site Poster Presentation Method

・All on-site presenters are required to register in advance before coming to the venue.

・We will provide poster boards at the on-site venue for all poster presenters.
There is no need to send us a request in advance.
The size of the poster board is 180 cm (width) by 90 cm (height) in horizontal view.
The poster size, number of sheets, etc. is all up to the presenters as long as it fits the board.
▶Posting image on the board for each poster size

*There is no poster printing service desk on the venue.

・The poster venue can be used all day even outside the core time (PM3).

・For safety reasons, please refrain from setting up desks or chairs in front of the poster boards. However, hand-held tools such as tablets can be used for your presentation.
*Please note that we provide a chair for those who may need it due to physical reasons. If you need such assistance, please contact JpGU Office in advance so that we can prepare one for you. If you do not notify us in advance, we may remove the chairs if we see them at the venue.

Online Poster Presentation Method

・Presenters are requested to upload their presentation materials such as e-posters to Confit.
*Registration is required to upload e-posters, etc.

・There will be no online poster session at JpGU 2025. Poster presenters and participants who participate online are encouraged to use the comment function of Confit for question and answer and interaction. *Registration is required to log in to Confit and use the comment function.

・ We will provide a poster posting service for those who cannot attend on-site but wish their posters to be posted at the on-site venue. Please see HERE for details.

Uploading Presentation Materials

Presentation materials are those to be posted in each individual presentation space of Confit.
As described below they fall into 3 types of "On-demand videos," "e-posters," or "additional presentation materials."

To upload your presentation materials, you must complete registration using the ID you used for your submission by the registration deadline of 23:59 Thu, 17 April (JST).
If you do not register by the above deadline, you will not be able to upload your presentation materials and may not be able to fulfill the requirements for presentation acceptance.

Only on-demand videos require advance request for uploading.
If you wish to apply, please fill out and submit the following form by 17 April.
*We will accept requests on and after 18 April, but it may take up to one week to send you the upload link.

Uploading of presentation materials is scheduled to begin on Tue, 22 April. Uploaded materials will be posted on Confit from 16 May (from this date, login authentication is required to view Confit, so the materials will be available only to attendees).
There is no deadline for uploading and replacing presentation materials, but we recommend that you upload your presentation materials no later than three days before the start of the meeting (22 May) so that participants can view them before the meeting.
Detailed uploading instructions will be sent to presenters who have registered by the deadline by e-mail.

Material type	Apply for use by 17 April	Registration by 17 April	Upload by oral presenter	Upload by poster presenter	Download/Copy protect	File formats, etc.	Edit/Replacement after uploading
On-demand video	Required	Required	Optional	Either on-demand video or e-poster is required * Formal presentation requirement	Yes	Movies can be uploaded. Accepted file formats are MP4, MOV, WMV, AVI. File size limit is 250 MB.	Available anytime
e-poster	Not required		-		Yes	Posters can be posted for viewing in image files（JPG, JPEG, PNG）. Either single-slide as for on-site posters or multi-slide format is acceptable. File size limit per slide is 10MB.
Additional presentation material			Optional	Optional(*)	No	Up to 10 files (PDF, JPEG, JPG, PNG, GIF formats) each 10 MB or less, can be uploaded. YouTube video links (thumbnails will be displayed) can also be included.

*Additional presentation materials may be considered as poster presentation materials only under unavoidable circumstances.

For those who wish to upload slides in e-poster format

・Upload each of your slides as a single file. 100 slides can be uploaded. The first page of slides will be displayed in the presentation space in Confit, and subsequent slides can be viewed in order.

*If it is known in advance that the presenter will not be able to speak during the oral session either on-site or online, it is recommended that a prerecorded video be created and posted as an on-demand video (to be played by the chairperson or others during the session).

*Oral presenters are requested to make oral presentations using the presentation slides prepared by the presenters themselves, but presentations using the on-demand videos and additional presentation materials uploaded above are also acceptable.

Presentation Related Manual<

Prerequisite for Approval as a Formal Presentation

Oral and poster presentations will be approved as formal if the following conditions are met.

Oral presentations

・ The contributor (presenter) must have paid the meeting registration fee.

・ The presenter must make a live presentation during the oral session. Presentation materials such as pre-recorded videos may be played and webcast during the session (regardless of the player or the method of playback). If you wish to present your work using the pre-recorded materials, please notify the session conveners in advance.

・ In principle, the presenter must be the contributor, and the presentation is considered to be made if it is given live or the pre-recorded video appearance by the contributor himself/herself. However, in case of unavoidable circumstances, the original presenter can designate a substitute presenter from one of the co-authors to give a presentation. The presentations are then considered to be made by the designated substitute.

・ Please note that if you are not able to present at all during a session due to network problems, etc, your presentation will not be considered as formally presented. Please check your internet connection in advance.

* In case the presenter will not be able to give a presentation, it is recommended that the presenter creates a pre-recorded video and upload it on the meeting participation portal "Confit" as an "on-demand video" or "additional presentation material". By doing so, the chairperson can browse the relevant page during the session and play/stream the video, without extra work to collect files from the presenter.

Poster presentations

・ The contributor (presenter) must have paid the meeting registration fee.

・ Contributors must upload poster materials in their own presentation space on the meeting participation portal "Confit".

・ Poster presentation materials should be in the form of an e-poster or on-demand video. If there are unavoidable circumstances such as the registration deadline for presenters has passed, you may upload your poster as "Additional Presentation Materials", but do not delete the additional presentation materials after the poster presentation.

・ In principle, the presenter must be the contributor, and the presentation is considered to be made if it is given by the contributor oneself. However, in case of unavoidable circumstances, the original presenter can designate a substitute presenter from one of the co-authors to give a presentation. The presentations are then considered to be made by the designated substitute.

・ Please note that only presenting a poster in the core time on site is not sufficient to be formally approved as presented. At least one poster presentation material must be uploaded on the meeting participation portal "Confit".
*However, since poster presentations reviews will be based on the on-site poster presentation for OSPA, the students who have entered OSPA are required to give an on-site poster presentation.

If You Become Unable to Give a Presentation

If the presenter becomes unable to give a presentation due to unavoidable circumstances after the abstract is submitted, the original presenter may designate one of the co-authors to substitute your presentation if all of the following conditions are met.

Substitute Presenter

In case of Oral Presentation

1. The substitute presenter is registered for the meeting and paid the registration fee.
2. The contributor has contacted the convener to request a substitute presentation and has received approval.
The substitute presenter may give an oral presentation during the allotted presentation time.

In case of Poster Presentation

1. The substitute presenter is registered for the meeting and paid the registration fee.
2. The contributor must upload at least one presentation material (e-poster, on-demand video, and/or additional material) on the meeting participation portal "Confit" by oneself.
*The uploading should be performed by the contributor if the person has registered and paid the registration fee by the set deadline. In the case that a contributor is unable to register or cannot upload the abstract even if registered, the secretariat will upload the e-poster on behalf of the presenter or a substitute presenter with the presenter's permission in case the Meeting Organizing Committee admits. Uploading can be done only once and no replacements will be allowed.
3. The contributor has contacted the convener to request a substitute presentation and has received approval.
A substitute presenter may present during the allotted core time either or both of on-site and online.

[IMPORTANT NOTES]
・ Please note that all information and announcements will be sent to the original presenter even after the substitute presenter is approved.
・ If the above conditions are not met, the presentation will be considered as canceled. Contributors are requested to notify the convener about the cancellation. (The communication method will be announced after the program is released.)
The secretariat office is unable to respond to the substitute presentation request.
・ Please note that your abstract PDF will be released as submitted and we are unable to make any changes to the published program.

Presentation Cancellation

If the presenter becomes unable to give a presentation due to unavoidable circumstances and the person is unable to make arrangements for a substitute presenter, the original presenter should contact the session convener directly to inform of the situation and request a presentation cancellation.
Please make sure to contact the session convener. The secretariat office is unable to process a cancellation request.

[IMPORTANT NOTES]
・ Please note that all information and announcements will be sent to a presenter even after the cancellation request is approved.
・ Please note that your abstract PDF will be released as submitted and we are unable to make any changes to the published program.
・ The abstract fee is not refundable in case of presentation cancellation.
・ The communication method will be announced after the program is released.

On-site Poster Posting Service for Online Poster Presenters

JpGU2025 will provide poster boards for all poster presenters regardless of whether they are participating, on-site or online. This service is provided to make the posters of online participants more visible to the on-site participants and to encourage more people to visit the online posters.

If you are an online participant and would like to have your poster displayed at the Makuhari Messe venue, please follow the steps below.

Requesting on-site participants (colleagues or friends) to display your poster.

If someone you can ask for will participate in-person, you can ask the person to display your poster at the site. Please note that there is no online connection service available during the on-site poster core time. Please indicate on your poster that you are participating online.

Points to note when requesting

・The person who will post your poster on behalf of you (your proxy) should be a registered attendee. Free entry for only to post a poster is not allowed.

・Please make sure you inform your proxy of your presentation ID and the location of the poster board correctly. It may cause difficulties when posting without this information.

Requests for those who post a poster acting as proxies

・Please post it at the address specified by the presenter. If a poster is posted in a different location and/or on a different day than the original location, it may be removed by the headquarters staff.

・Please also remove the poster after the core time is over. Any posters left after the core time will be discarded.

・Poster cases, etc. used when you brought your poster should also be collected by your proxy. Poster cases left after the core time will be discarded.

Sending posters directly to the local venue (Makuhari Messe)

If you send your poster to Makuhari Messe, the Meeting staff will display your poster by your poster core time on the day of your presentation.

Points to Note when Mailing

・Posters sent to Makuhari Messe must be paid for by the presenter. Posters sent by cash on delivery will not be accepted.

・To prevent shipping and receiving problems and to ensure smooth poster display, posters must be shipped by Yamato Transport. Posters shipped by other carriers may not be delivered, and your poster may not be posted in time for the start of the on-site poster core time.

・Poster cases used for shipping cannot be kept or returned. We will dispose of all the poster cases.

・Please specify the desired delivery date and time in the morning of the day before your presentation date. We will not be able to respond to any problems if the date and time are incorrectly specified. If your poster presentation is on the first day, Sunday, 25 May, please specify the delivery date and time as 14:00-16:00 on Saturday, 24 May, the day before your presentation date.

・Posters cannot be returned and will be discarded after the core time is over.

・Please indicate on your poster that you are participating online. Please make sure that your poster is made in one sheet. If multiple posters are received, only one poster with the presenter's name on it will be displayed. Poster size is not specified, but A1 or A0 is recommended. The poster board is 90 cm in height and 180 cm in width.

・Please be sure to indicate the following five items in the "Item Name" column on the shipping slip.
　(a) Poster for presentation
　(b) Presentation ID (e.g. AAA01-P00. Poster ID (e.g. AAA01-P00, please be sure to include the poster number)
　(c) Poster location address (e.g. A-01)
　(d) Date of presentation
*The sender's name must be the presenter's name.

Postal address

2-1 Nakase, Mihama-ku, Chiba 261-8550, Japan
2F205, International Conference Hall, Makuhari Messe, Chiba 261-8550 Japan Geoscience Union Meeting Headquarters
JpGU Secretariat, Poster Presentations
Phone number 080-3600-1920
*Example is available HERE.

Tips

*How to confirm your presentation ID - >You can confirm your ID in the Notification of Acceptance sent on 27 March or in the program of the Confit.

*Paper and plastic poster cases that can be collected will be recycled. Reusable poster cases will be given to those who need them. Please note that we will not be able to return any of them.