IMPORTANT NOTICE

・As the meeting is a hybrid event with on-site venue at Makuhari Messe International Convention Complex, the registration fee will be the same for both on-site and online registration. (There is no one-day ticket.)

・See HERE for details on the registration fee in case the meeting will move to a fully online meeting.

・We will use "Confit" as the online meeting participation portal site, and login authentication will be required from 12 May.

・The meeting registration is required to be completed by at least one day before your visit to enter the venue. We strongly recommend that you complete your meeting registration well ahead of the deadline.

・The early registration deadline will be set for presenters to upload their presentation materials such as e-posters to Confit.

About Meeting Registration

Registration is required to attend JpGU 2023.
There is no distinction between on-site participation and online participation for the registration procedure and registration fee.

Registration Period

Registration period: 14:00 Tue, 07 March - Thu, 25 May 2023

Timeline for JpGU Meeting 2023 Registration

14:00 Tue, 07 March	Registration open
23:59 Tue, 11 April	Presenters registration deadline Please complete your meeting registration by this date irrespective of your presentation format, oral or poster, if you are a presenter. This earlier deadline than regular registration is to allow for the process time to upload your presentation materials. Presenters are requested to respect this deadline.
23:59 Thu, 11 May	Regular registration deadline If you meet this deadline for registration, you will be able to log in to Confit system from 12 May when all the abstracts will be released for viewing.
Fri, 12 - Thu, 25 May	Open period for registration Once the above regular registration deadline (11 May) passes, your login to Confit system becomes available on the next day after 09:00 of your registration date. Please do not forget to have your registration completed by one day before you arrive at the venue for in-person attendance.

●You can register for the meeting even during the meeting period, but please note that there may be a time lag of up to one day before you are able to log in to Confit. Presenters who do not register by the registration deadline will not be able to upload their e-posters and other presentation materials, so we encourage you to register as early as possible.

●Please note that your ID you used for the meeting program (as convener or for abstract submission) cannot be changed (i.e. from regular member ID to meeting (participation) ID, or from meeting ID to regular member ID or AGU, AOGS, EGU member ID).Please use the same ID for registration with the one you used for meeting program. If you use another ID for registration, you will not be able to work on your presentation (including your presentation itself).

●Please obtain a JpGU ID HERE if you do not have one yet.

●The registration fee table is available HERE.
Please note that the registration fee is not refundable once the payment is processed.

How to Register for the Meeting

Registration should be made from the JpGU members site.

Log in with your JpGU credentials > open the "JpGU Meeting" tab on the left side menu > click "Meeting Registration" and proceed.

*Please refer to the JpGU 2023 Participation Manual for further instructions on registration. (coming soon.)
*2023 annual due (only JpGU Members) payment is required before making a meeting registration.
If the annual due of 2022 and/or before is not settled yet, please process it first.

Participation Formats

The followings are the available participation formats for JpGU 2023.

Online Participation

If you are attending online, the Meeting portal site (Confit) is the platform for your participation.
Confit will be launched on 24 March (tentative), and login authentication will be required from 12 May to visit the Meeting portal site.
*Your meeting registration does not immediately enable you to connect to the meeting portal site for log in. It will take one day at the most for you to be able to log in if you register for the meeting on and after 12 May. Please note this time gap.

On-site Participation

If you are attending on site, please make sure to complete your registration and bring the e-ticket issued by at least one day before your visit.
We will set up a separate viewing space where you can access the network via Wi-Fi, etc., to participate in sessions in case the room is full. For that, you will need to access Confit. Please make sure you can log in to Confit before coming.

*In order to avoid congestion at the registration desk and to reduce costs, we regretfully cannot accept registration at the site.
*See COVID-19 Safety Protocolsfor more information.

Meeting Registration Fee

●See HERE to learn about the registration fee for the meeting participation.

*2023 annual due (only JpGU Members) payment is required before making your meeting registration.
If the annual due of 2022 and/or before is not settled, please process it first.
*Please note that the registration fee is not refundable once the payment is processed. Please make sure that you have obtained your ID under the correct type.

Participation Manual

Last update: 09 March

JpGU ID Types & How to Obtain JpGU ID

JpGU ID is required to submit abstracts and/ or register for the meeting.
JpGU ID can be obtained at JpGU members site below.

▶Details on obtaining JpGU ID are HERE．
▶Details on JpGU ID types are HERE．

【Additional Resources】
▶See HERE to learn about the membership year.
▶See HERE to learn about how AGU members can obtain JpGU ID.
▶See HERE to learn about how AOGS and EGU members can obtain JpGU ID.

Free Participation on the Open Day to Public

Free participation is offered to attend the oral and poster presentations in Public Sessions on the "Public Day" on Sunday, 21 May.
Up to undergraduate students can attend the whole meeting free of charge by acquiring a JpGU ID for free and making a meeting registration.
Details are to be open in February.

About Payment

Payment Methods

Payment Method

The only method accepted for payments is by credit card on the online system.

*After the credit card payment is settled, individuals may generate a receipt from their members page and use it to claim the reimbursement for each expense from your own institution.
Please note that the receipt issued on the system is the official receipt.
JpGU does not send the original copies by mail.

Acceptable Credit Card

The acceptable brands are VISA，MasterCard，JCB，AMERICAN EXPRESS and Diners Club.
*Debit cards are not accepted.

Cancellation Policy

Membership annual dues, abstract submission fee and registration fee
These are all NON-REFUNDABLE processing fees.
*Abstract fee is not refundable irrespective of the approval and/or withdrawal once paid.
*See HERE for details on the meeting registration fee if the meeting will move to a fully online format.

Payment Claims

If you experience any difficulties with payments by credit card, please contact us using the Payment Support Form BEFORE the deadline of each payment.
Notes:
Please note that we do not accept contacts by emails.
Please contact us as soon as possible if you experience any technical issues.
Late payments are accepted if the trouble is informed before the deadline.

International attendees are advised to be careful with the time difference between Japan time and their local time.

Possible Cause of Trouble

Please check the most common causes listed below before sending in a question.
【Technical issues】
-Error in the credit card number or telephone number input : the input may contain "-(hyphens)" or a non-numeric characters. Any other symbols such as +(plus) etc. should not be used either.
(Correct) 0000000000000000 / (Incorrect) 0000-0000-0000-0000
(Correct) 0369142080 / (Incorrect) 03-6914-2080

-Invisible input: please make sure that there is no space in the input.
(Correct) 0000　/ (Incorrect) □0000，0000□ *□ indicates space

If an error occurs after all the information is entered correctly, the credit card owner is advised to contact the credit card company.

In case of payment issues, please contact us using the Payment Support Form BEFORE the deadline of the payment.
Contacts by emails are not accepted.
If JpGU does not receive any contact by the payment deadline, the payment will not be processed for any reason.

Alternative to Credit Card Use

Please contact JpGU secretariat office using the Payment Support Form for details.

Receipt

Our system issues receipts of payments only made by credit cards.
（Receipts for bank transfers are not available.）

To download and print out your receipt, log in to My Account Log in with your JpGU ID and password.
Open the "Payment" tab and click "Issue Receipt" button on the left side.

Receipts will open in a pop-up window and be displayed in a PDF file.
Please allow pop-up windows in your browser before you try to open the receipt.

Once the receipt is issued, you will not be able to download the same file again.
"Reissued" sign will be displayed if you download the same receipt more than once.
Please be sure to save the data you downloaded if you'll need them later.