Major Changes and Notifications

・There will be no online poster session week.

・Online poster sessions will be held in AM1 (9:00-10:30), AM2（10:45-12:15), PM1（13:45-15:15), PM2（15:30-17:00) time slot, in parallel with other oral sessions. For joint sessions, online poster sessions will be held during PM3 if requested by the conveners.

・15 minutes per oral slot are to be allocated for flash talks by poster presenters. In principle, all poster presenters are requested to give a flash talk.

・In case there is no oral session, the flash talk will be held during the online poster session.

・The Meeting Organizing Committee is planning to provide the on-site poster display service for those poster presenters who are unable to attend on-site. If you wish to use this service, you will be asked to send your printed poster to the venue at your own expense.

COVID-19 Safety Protocols

We will make utmost efforts to prevent the spread of COVID-19 infection at the local site during the hybrid phase. In addition to working with the venue to ensure thorough disinfection and ventilation, we ask for the cooperation of all onsite participants at the venue as follows.

In accordance with the policy of the Japanese government (e.g., reduction to Class 5), the following measures will be taken (8 May 2023).

・Please take your temperature beforehand and refrain from in-person attendance at the meeting if you have a fever or any other health problems.

・Your temperature can be checked at the registration desk. If you are found to have a fever, we regret to inform you that you will not be admitted. Please leave on the spot and participate online.

・Wearing a mask is at the discretion of the individual.

・There will be a limit to the number of people who can enter each of the session rooms. If the room is full and you cannot enter, we will set up a separate space for network connection for online participation.

・Please note that the registration fee will not be refunded in case of no admission.

【This protocol has been updated based on the information as of 8 May 2023. It is subject to change depending on the situation.】

To Attend JpGU 2023

・Anyone who has a JpGU ID can register for the meeting.
▶JpGU ID Types & How to obtain a JpGU ID

・The meeting registration fee is different depending on the ID type. Make sure you understand this fee structure as below before registration.
▶Registration Fee

・It is not possible to change the type of ID once it has been used for session proposals or abstract submissions nor to obtain dual IDs.

・It is not possible to change the type of ID once it has been used for session proposals or abstract submissions nor to obtain dual IDs.

・Details on the registration is available HERE.

To Present at JpGU 2023

・Anyone who has a JpGU ID can submit an abstract and give a presentation at JpGU 2023.
▶JpGU ID Types & How to obtain a JpGU ID

・The presenter must register for the meeting with the same JpGU ID it was used to submit an abstract in order to upload presentation materials and attend/ access the meeting participation system.

・The meeting registration fee is different depending on the ID types.
▶Registration Fee
It is not possible to change the type of ID once it has been used for abstract submissions nor to obtain multiple IDs.


・Annual due should be paid before submitting an abstract.
・Please refer to the Regulations on Abstract Submission before submitting your abstract(s).

JpGU ID Category & How to Obtain JpGU ID

How to Join JpGU/ Obtain JpGU ID

JpGU ID can be obtained at JpGU system below.
*JpGU ID category is not changeable once you propose a session or submit an abstract using it.

Fiscal Year of Membership

If you wish to receive a discount and other services that JpGU provides, please obtain a JpGU Member ID.

This ID requires the annual due payment and a member must be up to date with the membership due to participate in the 2023 meeting as a JpGU Member.

The fiscal year of 2023 membership starts on 11 Jan 2023.
Attendees who will create the JpGU Member ID is recommended to do so on or after this date.
The JpGU Member ID can be created anytime but if you create the ID on or before 10 January 2023, you will be charged the annual due for 2022 year and you will also be charged the annual due of 2023 in order to participate in the meeting.

For Conveners who will propose a session

If a convener becomes a JpGU Member during October to December 2022 to propose a session, he/ she will be charged the annual due of 2022 fiscal year.
In additional to this, annual due for 2022 is necessary to attend the meeting in 2023.
The annual due for 2023 opens its payment in January 2023.

* Conveners who will newly acquire an ID are expected to refer to the Fee Table and learn about the difference of the rates BEFORE becoming a JpGU Member or creating a Nonmember ID.

AGU Members to Obtain JpGU ID

AGU members may create a JpGU ID by registering their AGU account with JpGU.
In this case, AGU member will not be charged the annual due for JpGU membership.
*The AGU membership must be up to date with the membership due of AGU.

【How to Obtain】
1. Click the "Register My AGU Account with JpGU" button below.
2. (You will be redirected to AGU website) Log in with your AGU log in credentials.
3. Follow the instructions displayed on the AGU website.
4. Your JpGU ID will be sent to the registered email address.

*Regular rate of JpGU members is applied for Seniors of AGU members.
Becoming Regular JpGU Members means enjoying all the Member benefits including elections.

AOGS and EGU Members to Obtain JpGU ID

・JpGU Members discount is applied to AOGS and EGU members.

【How to Obtain】
1. Select Nonmember
2. Enter your email address
3. Click the URL sent to your email address.
4. Checkmark AOGS or EGU when you are asked if you belong to any Societies.

・Members of our Partner Unions and Society, AGU, EGU and AOGS, shall create an ID either using their membership of partner unions or as JpGU Member.

・JpGU Member is provided with benefits such as discount registration fee for senior members, election, etc.

JpGU ID Categories

JpGU ID (regardless of the membership category) is required to propose a session, submit an abstract and make a meeting registration.
Please see below for details on JpGU ID category.

JpGU ID category	Annual dues >About annual dues	Discount on registration fee >Registration fee table	Membership (or ID) duration
JpGU Member	YES	〇	Annual due is charged depending on the classification. Automatically extended for another year.
2023 Meeting Participation ID (Nonmember ID)	NO	NO	Automatically deleted after the meeting and no carry over to next year.
AGU Members >How to obtain	NO	YES	Automatically extended for another year if the AGU membership is up to date.
AOGS Members EGU Members >How to obtain	NO	YES	Automatically deleted after the meeting and no carry over to next year. .

* Please note that an individual can only hold one JpGU ID.
Once the ID holder proposes a session and/ or submit an abstract, the ID cannot be converted to another ID category.

* JpGU member discount applies for AGU, AOGS and EGU members.

About Certificates

JpGU provides the following documents for meeting registered attendees.
Please note that the documents are not issued automatically.

(1) Certificate of Attendance
■On-site participation: All registered attendees who have entered the local venue, Makuhari Messe, Chiba.
■Online participation: All registered attendees who have logged in to the 2023 meeting participation site (Confit) during the meeting period.

(2) Certificate of Presentation
■Oral: Papers that have been presented on-site or on Zoom.
■Poster: Papers that the upload of the presentation material (e-poster/video on demand/additional materials) has been confirmed on the meeting participation site (Confit).
*Posting abstract PDF alone does not meet the condition of the certificate of presentation. Certificate of presentation cannot be issued if the on-site or Zoom presentation (for orals) or presentation materials on Confit (for posters) cannot be confirmed.

Certificate of Attendance

Who can request	All registered attendees (Presentation not asked)
Condition of issue	■On-site participation: There must be a record of entry to the local venue (Makuhari Messe). ■Online participation: There must be a login record to the meeting participation site (Confit)
How to request	Please apply from the Request Form
Application Period	Thu, 01 June - Thu, 31 August 2023
Issue start date	Sequentially from Mon, 05 June
Certificate Format	PDF distributed via email *Postal service is not available
Language	English or Japanese
Name in the document	Applicant's name will be included. （Third party application is not accepted）
Document Format	Designated format by JpGU *No modification/ edits to the format contents is available.
Date of Issue	Created date
Processing Fee	Free of charge

Certificate of Presentation

Who can request	All presenters
Condition of issue	■Oral: Papers that have been presented on-site or on Zoom. ■Poster: Papers that the upload of the presentation material (e-poster/video on demand/additional materials) has been confirmed on the meeting participation site (Confit)*1 . *1 We will use the presentation material uploads data based on the record created on 29 May. Please note that if you have deleted your material before 29 May or have uploaded after, we will not be able to issue you a certificate. *Posting abstract PDF alone does not meet the condition of the certificate of presentation. Certificate of presentation cannot be issued if the on-site or Zoom presentation (for orals) or presentation materials on Confit (for posters) cannot be confirmed.
How to request	Please apply from the Request Form
Application Period	Thu, 01 June - Thu, 31 August 2023
Issue start date	Sequentially from Mon, 05 June
Certificate Format	PDF distributed via email *Postal service is not available
Language	English or Japanese
Name in the document	Not indicated
Document Format	Designated format by JpGU *No modification/ edits to the format contents is available.
Date of Issue	Created date
Processing Fee	Free of charge

Request Form

Please use the following form to apply for a certificate.
We will not be able to respond to e-mails or other forms of correspondence, so please be sure to submit your application using the form during the application period.