MENU
VISITOR GUIDE
For Attendees
 

Major Changes and Notifications

・There will be no online poster session week.

・Online poster sessions will be held in AM1 (9:00-10:30), AM2(10:45-12:15), PM1(13:45-15:15), PM2(15:30-17:00) time slot, in parallel with other oral sessions. For joint sessions, online poster sessions will be held during PM3 if requested by the conveners.

・15 minutes per oral slot are to be allocated for flash talks by poster presenters. In principle, all poster presenters are requested to give a flash talk.

・In case there is no oral session, the flash talk will be held during the online poster session.

・The Meeting Organizing Committee is planning to provide the on-site poster display service for those poster presenters who are unable to attend on-site. If you wish to use this service, you will be asked to send your printed poster to the venue at your own expense.

 

COVID-19 Safety Protocols

We will make utmost efforts to prevent the spread of COVID-19 infection at the local site during the hybrid phase. In addition to working with the venue to ensure thorough disinfection and ventilation, we ask for the cooperation of all onsite participants at the venue as follows.

・If you wish to come to the meeting site, please register in advance (details on how to register will be provided as soon as they are finalized).

・It is strongly recommended that you have been fully vaccinated. If you are not vaccinated or do not wish to be vaccinated, please consider participating online.

・Please take your temperature beforehand and refrain from in-person attendance at the meeting if you have a fever or any other health problems.

・Your temperature will be checked at the entrance gate. If you are found to have a fever, we regret to inform you that you will not be admitted. Please leave on the spot and participate online.

・Please wear a mask (non-woven cloth is strongly recommended) in the venue all the time.

・There will be a limit to the number of people who can enter each of the session rooms. If the room is full and you cannot enter, we will set up a separate space for network connection for online participation.

・Please note that the registration fee will not be refunded in case of no admission.

・Please do not eat or drink in the venue. There will be a space for eating and drinking, but the number of seats will be limited, so please use nearby restaurants for lunch, etc.


【This protocol has been made based on the information as of end of September, 2022. It is subject to change depending on the situation.】
 

To Attend JpGU 2023

・Anyone who has a JpGU ID can register for the meeting.
JpGU ID Types & How to obtain a JpGU ID

・The meeting registration fee is different depending on the ID type. Make sure you understand this fee structure as below before registration.
Registration Fee

・It is not possible to change the type of ID once it has been used for session proposals or abstract submissions nor to obtain dual IDs.

・It is not possible to change the type of ID once it has been used for session proposals or abstract submissions nor to obtain dual IDs.

・Details on the registration is available HERE.

 

To Present at JpGU 2023

・Anyone who has a JpGU ID can submit an abstract and give a presentation at JpGU 2023.
JpGU ID Types & How to obtain a JpGU ID

・The presenter must register for the meeting with the same JpGU ID it was used to submit an abstract in order to upload presentation materials and attend/ access the meeting participation system.

・The meeting registration fee is different depending on the ID types.
Registration Fee
It is not possible to change the type of ID once it has been used for abstract submissions nor to obtain multiple IDs.

If you submit your abstract using a Meeting participation ID (non-member ID), you will need to register for the meeting with the same ID.
The difference of the meeting registration fee between regular members and Meeting participation ID is expected to be more than 10,000 yen, with no discount for the latter; furthermore, once your abstract submission has been made with the Meeting participation ID, you cannot change your status at the time of meeting registration.
JpGU system is unable to integrate information associated with each ID. If you register with a different ID, you will not be able to present your abstract and/ or upload your presentation materials on the system.

Please obtain a JpGU member ID and use it to submit your abstract if you would like to attend the meeting with a member discount.

・Annual due should be paid before submitting an abstract.
・Please refer to the Regulations on Abstract Submission before submitting your abstract(s).
 

JpGU ID Category & How to Obtain JpGU ID

How to Join JpGU/ Obtain JpGU ID

JpGU ID can be obtained at JpGU system below.
*JpGU ID category is not changeable once you propose a session or submit an abstract using it.

Fiscal Year of Membership

If you wish to receive a discount and other services that JpGU provides, please obtain a JpGU Member ID.

This ID requires the annual due payment and a member must be up to date with the membership due to participate in the 2023 meeting as a JpGU Member.

The fiscal year of 2023 membership starts on 11 Jan 2023.
Attendees who will create the JpGU Member ID is recommended to do so on or after this date.
The JpGU Member ID can be created anytime but if you create the ID on or before 10 January 2023, you will be charged the annual due for 2022 year and you will also be charged the annual due of 2023 in order to participate in the meeting.

For Conveners who will propose a session

Conveners must use the same JpGU ID to propose a session, submit an abstract, purchase a discussion frame and make a meeting registration.
If a convener becomes a JpGU Member during October to December 2022 to propose a session, he/ she will be charged the annual due of 2022 fiscal year.
In additional to this, annual due for 2022 is necessary to attend the meeting in 2023.
The annual due for 2023 opens its payment in January 2023.

* Conveners who will newly acquire an ID are expected to refer to the Fee Table and learn about the difference of the rates BEFORE becoming a JpGU Member or creating a Nonmember ID.


AGU Members to Obtain JpGU ID

AGU members may create a JpGU ID by registering their AGU account with JpGU.
In this case, AGU member will not be charged the annual due for JpGU membership.
*The AGU membership must be up to date with the membership due of AGU.

【How to Obtain】
1. Click the "Register My AGU Account with JpGU" button below.
2. (You will be redirected to AGU website) Log in with your AGU log in credentials.
3. Follow the instructions displayed on the AGU website.
4. Your JpGU ID will be sent to the registered email address.

*Regular rate of JpGU members is applied for Seniors of AGU members.
Becoming Regular JpGU Members means enjoying all the Member benefits including elections.

AOGS and EGU Members to Obtain JpGU ID

・JpGU Members discount is applied to AOGS and EGU members.

【How to Obtain】
1. Select Nonmember
2. Enter your email address
3. Click the URL sent to your email address.
4. Checkmark AOGS or EGU when you are asked if you belong to any Societies.

・Members of our Partner Unions and Society, AGU, EGU and AOGS, shall create an ID either using their membership of partner unions or as JpGU Member.

・JpGU Member is provided with benefits such as discount registration fee for senior members, election, etc.


JpGU ID Categories

JpGU ID (regardless of the membership category) is required to propose a session, submit an abstract and make a meeting registration.
Please see below for details on JpGU ID category.
JpGU ID category Annual dues
>About annual dues
Discount on registration fee
>Registration fee table
Membership (or ID) duration
JpGU Member YES Annual due is charged depending on the classification.
Automatically extended for another year.
2023 Meeting Participation ID (Nonmember ID) NO NO Automatically deleted after the meeting and no carry over to next year.
AGU Members
>How to obtain
NO YES Automatically extended for another year if the AGU membership is up to date.
AOGS Members
EGU Members
>How to obtain
NO YES Automatically deleted after the meeting and no carry over to next year. .

* Please note that an individual can only hold one JpGU ID.
Once the ID holder proposes a session and/ or submit an abstract, the ID cannot be converted to another ID category.

* JpGU member discount applies for AGU, AOGS and EGU members.


About Certificates

JpGU provides the following documents for meeting registered attendees.
(1) Certificate of Attendance
(2) Certificate of Presentation

We will inform you of the application procedure as soon as it is decided.