Information for conveners
This page is made up for conveners.Various regulations
Please be sure to check the following regulations before you organize the session.>> Guideline to organize the session
>> Regulations on abstract submissions
Frequently asked questions
FAQ are shown HERE.Current state of contribution
Current state can be seen on the following URL from February 4th, Friday. *
* Only co-conveners whose JpGU ID are registered when session is proposed, can access this page. Please inform a session ID, JpGU ID and a name of co-conveners to JpGU Secretariat.
Conveners' Mailing List
Latest information is sent to conveners' registered email addresses.Recent schedule
| Schedule | Role as a convener | |
|---|---|---|
| From September 3rd to October 26th, 2012 | Session proposal | Propose a session and enter the preference |
| From November 2nd to 20th, 2012 | Discussion and adoption of sessions Decision of session category (Program Committee) | |
| In the middle of November, 2012 | Session organization meeting | |
| December 3rd, 2012 | Fix sessions | |
| From December 5th to December 17th, 2012 | Re-entry of sessions (Check-ups and modifications) | Confirmation of session IDs, arrangements among sessions, such as the same session on avoiding time overwrapping or the same session on successive session request |
| December 21th, 2012 | Release sessions on the web | |
| From January 10th to February 15th, 2013 | Advance abstract submissions close Feb 3rd at 24:00JST or 15:00 GMT. Final sumissions closes on Feb 15th at 12:00JST or 3:00GMT. | Call for abstract submissions |
| By the end of January | Decide and release names of invited speakers | |
| From February 18th to 24th, 2013 | Session arrangement of all sessions (Program committee chair) | Adjust numbers of frames of each session |
| February 25th, 2013 | Fix numbers of frames of each session | |
| From February 26th to March 12th, 2013 | Adjust session schedule | Confirmation and adjustment |
| March 12th, 2013 | Fix session schedule | |
| March 12th, 2013 | Fix session layout | |
| March 13th, 2013 | How to organize your session | Procedure |
| March 13th, 2013 | Release session layout on the web | |
| From March 15th to 25th, 2013 | Organize each session | Time allocation of each sesion / Selection of chairs and session highlight...etc |
| From March 26th to 27th, 2013 | Final adjustment of session layout (Secretariat) | |
| March 27th, 2013 | Complete time allocations | |
| March 28th, 2013 | Notify schedule to each contributor | Checkups to avoid double and dropped out contributions |
| April 10th, 2013 (planned) | Release abstracts on the web | |
| May 10th, 2013 (planned) | Release Abstract PDFs on the web | |
| From May 20th to 25th, 2013 JpGU Meeting 2013 | ||
