Information for conveners

Various regulations

Please be sure to check the following regulations before you organize the session.
>> Guideline to organize the session
>> Regulations on abstract submissions
>> Rules and Regulations on Copyright(PDF)

Frequently asked questions

FAQ are shown HERE.
Please contact if you have any further questions.

Current state of contribution

Current state can be seen on the following URL(). *

Abstract PDFs

All conveners can check abstract PDFs after February 18th, Wednesday.

* Only co-conveners whose JpGU ID are registered when session is proposed, can access this page.  Please inform a session ID, JpGU ID and a name of co-conveners to JpGU Secretariat.

Conveners' Mailing List

Latest information is sent to conveners' registered email addresses.

Recent schedule

Main conveners or co-conveners have to work on roles written in red.
Please be sure to be accessible during the period written in red.

Schedule Role as a convener
From September 1st
through October 23th, 2014
Session proposal Propose a session and enter the preference
From October 27th, 2014 Discussion and adoption of sessions
Decision of session category (Program Committee)
In the beginning of November, 2014 Session organization meeting
December 1st, 2014 Fix sessions
From December 3rd
through December 15th, 2014
Re-entry of sessions
(Check-ups and modifications)
Confirmation of session IDs, arrangements among sessions, such as the same session on avoiding time overwrapping or the same session on successive session request, decide names of invited speakers
December 19th, 2014 Release sessions on the web
From January 8th
through February 18th, 2015
Advance abstract submissions close Feb 3rd at 24:00JST or 15:00 GMT.
Final sumissions closes on Feb 18th at 12:00JST or 3:00GMT.
Call for abstract submissions
From February 18th
through 23th, 2015
Conveners check and decide adoptions of proposed abstracts.
From February 18th
through 24th, 2015
Session arrangement of all sessions (Program committee chair) Adjust numbers of frames of each session
February 25th, 2015 Fix numbers of frames of each session
From February 25th
through March 10th, 2015
Adjust session schedule Confirmation and adjustment
March 11th, 2015 Fix session schedule
March 12th, 2015 Release session layout on the web
From March 12th
through 19th, 2015
Organize each session Time allocation of each sesion / Selection of chairs and session highlight...etc
From March 20th
through 24th, 2015
Final adjustment of session layout (Secretariat)
March 24th, 2015 Complete time allocations
March 25th, 2015 Notify schedule to each contributor
March 30th, 2015 (planned) Release Program on the web
May 14th, 2015 (planned) Release Abstract PDFs on the web

From May 24th to May 28th, 2015 : JpGU Meeting 2015