|Item Category||Duration||Notes for session organization|
|Introduction||Less than 10 min||Maximum usage of this frame is one/ slot.|
|Extended Discussion (with charge)||15 min-30min/slot||
Up to one Extended Discussion frame is available per slot.|
This frame is considered as one submission and will be added to the total number of submissions received to the session.
The title and description of the discussion details are required when submitting and the information entered at this point is published on the web program.
*This frame can only be purchased during the submission period by conveners/co-conveners.
*If the purchased discussion becomes unnecessary, conveners can withdraw it, however, no refund will be issued.
|Spontaneous Discussion (no fee)||Less than 15 min||
This frame must be used to adjust the oral slot to be fixed 90 minutes and finish the organization on the system.
The maximum usage allowed of this frame is once per slot.
Spontaneous Discussion is listed as 'Discussion' on the web program and does not constitute an abstract.
|1. Hot Topic Session||2. Others|
|How to apply||
Hot Topic session will be selected by the Program Committee after receiving the application from the conveners.
Applications will open in March 2019.
|Applications are accepted from the Business Meeting Reservation tool (to be open in April).|
|Date and Time||The same date the session is held. (basically an hour after the poster session.)||At the choice of the conveners.|
|Fee||Free||Rate depends on the room type you select.|
|Type of Attendees||This session must be open to any registered attendees.||Can be held with/ to limited attendees.|
|Approval||Will be reviewed and approved by the Program Committee.||Not necessary.|
|Publications||JpGU will promote the session in the publications and on the meeting website.||
Will be listed on the Business Meeting list.
*Application must be completed by mid-April to be published in the program book and website.
Application may also be accepted on site if there is a room available.
|Session Language Code||Slides and Posters||Oral|
|J||English or Japanese||English or Japanese|
|Date *All in JST||Schedule|
Open : Sept 3 (MON) at 2:00pm
Close: Oct 12 (FRI) at 5:00 pm
Session Proposal PeriodPropose a session from JpGU online Session Proposal System.
*JpGU ID is required.
|Oct 13 (SAT) to 22 (MON)||
Review process by Program Committee(PC)We will contact conveners regarding merges. At least one convener must be available during this period.
If no reply from the convener, the PC holds the right to make a decision.
Conveners of newly proposed sessions may request for 2 slots during this period. (If no request, one slot will be assigned.)
|Oct 23 (TUE)||
Program Committee MeetingThe PC will accept/ reject sessions, assign time slots and approve Union sessions, Public sessions and joint sessions with co-sponsoring Unions and societies.
|Oct 24 (WED)||
Acceptance/ rejection notificationAssigned time slots are informed to accepted sessions.
Open: Oct 24 (WED) midnight
Close: Oct 29 (MON) at 10:00 am JST
Additional RequestConveners may indicate dates to avoid for his/her sessions with proper reasons from the JpGU session proposal system.
All requests must be completed from the designated system and period.
Tentative invited authors may also be listed through the proposal system during this period.
|Oct 30 (TUE) to Nov 8 (THU)||
Program SchedulingThe session date and time will be allocated by representatives of the PC.
At least one convener must be available during this period in case of a contact from the PC.
|Nov 13 (TUE)||
Program Committee MeetingProgram Committee will finalize the program.
|Nov 21 (WED)||
Session Schedule Release (Only for conveners)The session schedule finalized at this point cannot be changed.
|Nov 21 (WED)||
Session ReleaseAccepted session information will be posted on the website.
|Dec 3 (MON)||
Session Schedule ReleaseSession schedule, tentative invited authors list are open to all attendees.
Open: Jan 8 (TUE)
Close: Feb 19 (TUE) at 5:00 pm JST
Abstract Submission PeriodConveners are expected to monitor their session during this period.
Early submission deadline: Feb 4 (MON) at 11:59pm JST
Final deadline: Feb 19 (TUE) at 5:00 pm JST
If you are planning to have a discussion, please purchase the Discussion frame during this period.
Conveners can view the title and name of submitters to their session from the session organizing site. Abstract text is viewable after the submission period.
Conveners are expected to monitor the submissions of their invited guests as well.
Start: Feb 20 (WED)
Deadline: Feb 25 (MON)
Acceptance/ RejectionConveners are responsible to review and accept/ reject the submitted abstracts to their session.
Conveners may request to transfer the abstract to more appropriate session.
Invited authors must be registered at this point.
|Feb 27 (WED)||
Confirmation of Pre-assigned SlotsTime slot allocation will be adjusted after the deadline of abstract submission.
The adjustment will be made based on the total number of submitted abstracts.
Start: FEB 28 (THU)
Deadline: Mar 7 (THU) at 5:00pm
Session Organization PeriodAccepted abstracts will be assigned oral or poster presentation.
Conveners must schedule their sessions and designate the chairperson for each slot.
|Mar 8 (FRI) - 12 (TUE)||Final adjustment period to finalize the data (JpGU secretariat)|
|Mar 13 (WED)||
Acceptance NotificationNotification letters are distributed via emails to the contributors.
|Mar 14 (THU)||
Final Program release on the web
|May 17 (FRI)||
Abstract ReleaseAbstract PDF is published on the web.
|May 26 (SUN)- 30 (THU)||
JpGU Meeting 2019