・Oral slots will be initially allocated based on the number of abstracts of the most recent year that the session was held.
・There will be no online poster session week.
・Online poster sessions will be held in parallel with other oral sessions on a different day from their corresponding oral sessions. For joint sessions, online poster sessions will be held during PM3 if requested by the conveners.
・15 minutes per oral slot are to be allocated for flash talks by poster presenters. In principle, all poster presenters are requested to give a flash talk.
・There is no need to assign a chairperson to the online poster session.
・In case there is no oral session, the flash talk will be held during the online poster session.
・The 2023 meeting will be held in the hybrid format (both on-site and online), however, we may move to a fully online meeting depending on the COVID-19 spread situation. Please watch for the announcements and updates from the Meeting Organizing Committee.
・Each convener should have a JpGU ID, regardless of the type (regular, participation ID, AGU ID), to propose a session or to be listed as co-conveners.
・The registration fee has a notable difference between JpGU members and meeting participation ID holders (non-members).
*The registration fee will be the same for both onsite and online registration as in 2022. (There is no one-day ticket.)
*The ID category cannot be changed or deleted once it's used to propose a session or submit an abstract.
Please keep using the same ID throughout the year. One person can only have a single ID.
If you wish to change your ID category, please contact us BEFORE using it.
・If you become a JpGU Member as of Oct 3 - December 2022, the annual due of 2022 year is charged.
In addition to this, the annual due for 2023 year will be required in order to attend the 2023 meeting in May.
Flash talk frame for poster presentations (required) |
15 min/ oral slot |
One frame per oral slot must be set for a flash talk by poster presenters. It will be listed just as "Flash talk for poster presentation" on the program and no description will follow. *It cannot be set to less than 15 minutes. *If this frame is not set properly, we will ask the conveners for the session reorganization. If the conveners do not meet the deadline, the PC will have the right to exercise completion of the session organization. |
Introduction | Less than 15 min |
This frame cannot be extended beyond 15 minutes. The maximum usage allowed of this frame is once per slot. It will be listed just as "Introduction" on the program and no description will follow. |
Discussion | Less than 15 min |
This frame cannot be extended beyond 15 minutes. The maximum usage allowed of this frame is once per slot. It will be listed just as "Discussion" on the program and no description will follow. |
Session Language Code | Slides and Posters | Oral |
E | English | English |
J | English or Japanese | English or Japanese |
Date *All in JST | Schedule |
2022
OCT 3 (Mon) 2PM - NOV 2 (Wed) 5PM JST |
Session Proposal Period
Propose a session from JpGU Online Session Proposal System. *JpGU ID is required to log in to the system and propose a session. |
NOV 4 (Fri) - 7 (Mon) |
Review process by Program Committee (PC)
PC may contact conveners regarding the proposed session.
At least one convener must be available during this period.If no reply is received from the convener, the PC holds the right to make the decision. Conveners of newly proposed sessions may request for 2 slots during this period. (If no request, one slot will be assigned.) |
NOV 8 (Tue) |
Program Committee Meeting #1
The Committee will review the proposed sessions and accept/ reject.Union and Public sessions are to be selected at this point. |
NOV 9 (Wed) |
Acceptance/ rejection notification
Accepted sessions are informed the pre-assigned time slots.Sessions contacted by the PC regarding merging should decide and inform the result to the PC by NOV 17 (Thu) for the Program Committee Meeting #2 on DEC 1. |
NOV 10 (Thu), 7PM - 16 (Wed), 5PM JST |
Period to submit Additional Requests
Conveners may request for the following specific logistical conditions during this period. ・date(s) to avoid ・successive scheduling with other sessions ・avoidance of conflict with similar sessions ▶Details on Additional Requests are available HERE. All requests must be completed from the designated system by the deadline. Potential invited authors may also be listed through the proposal system during this period. *There is no deadline to register a potential invited authors. Please enter the information on the system when it's decided. |
NOV 17 (Thu) - 30 (Wed) |
Program Planning by Program Committee
Representatives of each section will make an initial program plan.Multidisciplinary and Interdisciplinary sessions are categorized under the 5 sections based on the "Main Section" selected during the proposal procedure. At least one convener is requested to be available during this period. |
DEC 1 (Thu) |
Program Committee Meeting #2
Program committee will finalize the session schedule.
|
DEC 9 (Fri) |
Session List Release
The accepted sessions will be published on the website. |
DEC 13 (Tue) |
Session Schedule Preview (Convners only)
Conveners will receive the session schedule (not for public viewing).
|
DEC 13 (Tue) - 16 (Fri) |
Online Poster Session Schedule Adjustment
Conveners can request to change the date and time of the online poster session if necessary.*Oral schedule change cannot be requested. |
DEC 19 (Mon) |
Session Schedule Release
Session schedule and potential invited authors list will be published.(Invited authors' list will be frequently updated hereafter.) |
2023
JAN 11 (Wed), 2PM - FEB 16 (Thu) 5PM JST |
Abstract Submission
Conveners are expected to monitor their session during this period.Early bird submission deadline:FEB 2, 11:59PM Final deadline: FEB 16, 5PM JST If you are planning to designate a discussion time frame during a session, please submit an abstract during this period. Conveners can view the title and name of submitters to their session from the session organizing site. Abstract body is viewable after the submission period. Conveners are expected to monitor the submissions of their invited authors as well. |
FEB 24 (Fri), 7PM - MAR 2 (Thu) at 5PM |
Acceptance/ Rejection & Transfer
Conveners are responsible to review and accept/ reject the submitted abstracts to their session. Conveners may request to transfer an abstract to a more appropriate session. Invited authors must be registered at this point. |
MAR 7 (Tue) |
Final Slot Adjustment
Time slot allocation will be adjusted after the deadline of abstract submission. The adjustment will be made based on the total number of submitted abstracts after transfer to finalize the number of assigned slots. |
MAR 8 (Wed) - 15 (Wed) at 5PM |
Session Organization Period
Conveners should finalize the presentation format of each abstract and assign the presentation or posting order. Conveners must designate the chairperson(s) for each slot in this period. |
MAR 22 (Wed) |
Acceptance Notification
JpGU Office sends our Notification letters via emails to the contributors.
|
MAR 24 (Fri) |
Final program will be published on the website.
Name of author(s), abstract title, date and time of presentation, presentation format will be made public.
|
MAY 12 (Fri) |
Abstract Release
Abstract PDF is published on the website.
|
MAY 21 (Sun) - 26 (Fri) |
JpGU Meeting 2023
|