[16 APR 2020]
Important notice regarding the Joint Meeting 2020

As detailed in the Mailnews April Issue No.337 April 15, 2020
(1) All fees paid such as registration fees for the meeting and welcome party will be fully refunded.
(2) Since there are various expenses involved in the processing of abstracts, it is not possible to reimburse the abstract submission fee.
(3) We will make our best efforts to prepare for the online meeting and make the experience as rewarding as possible for the participants. We will provide instruction manuals on how to best use our online platform and offer dry run exercises before the meeting.
(4) The Joint Meeting will be postponed for 7 weeks and will be held from 12 July (Sun) to 16 July (Thu).
(5) The details on the presentation formats are under development.
(6) The new registration fee is set equal to our early-bird 1-day rate to allow your full access to the whole meeting.
(7) OSPA judging will not take place. We are considering alternative plans that offer rewards for student presentation efforts.

We will inform you on how to register and in what formats to participate as we move along in our careful planning for the online meeting in the coming weeks. We plan to provide further information next before early May (Golden Week in Japan).

[06 APR 2020]
We will fully reimburse your registration fee paid for the JpGU-AGU Joint Meeting 2020 as we have decided to move to an on-line meeting (News 01 April).
We will reimburse the party registration fee if you have pre-paid.
We will follow up by contacting you individually explaining how and when to get reimbursed. Please be patient.
A new registration portal for the on-line meeting will be posted as soon as it becomes available.
We have suspended the Makuhari on site meeting registration.
Membership annual dues and abstract fees cannot be reimbursed as non-refundable processing fees (Cancellation Policy).

[01 APR 2020]
We have decided to move JpGU-AGU 2020 to an online format to secure the safety of the participants in view of the risks from the COVID-19 pandemic as reported by the Japanese government and WHO.
Please also refer to the e-mail message sent to you individually from the JpGU President yesterday (31 Mar).
We are working on the details of the online format, and we will reflect your voices by considering your responses to our questionnaire to be sent out shortly. We plan to announce the general framework of the online meeting by 20 April.

[25 MAR 2020]
The risk associated with the spreadof coronavirus and outbreak of Covid-19 mean it is no longer possible to holdthe meeting as planned and ensure the safety of the participants.
We are now actively examining the possibility of moving JpGU-AGU 2020 to an online format.
We will provide more detailed information as soon as possible.

[13 MAR 2020]
The scientific program for the JpGU-AGU Joint Meeting 2020 is now online.
We are hoping that the meeting will be held as scheduled 24 – 28 May, 70 plus days from now with >5000 presentations, events and exhibits.

We are closely monitoring the COVID-19 pandemic development through WHO, Japanese national and local Government statements and reports, as well as travel restrictions temporarily implemented in various infected countries and areas.
Currently, the Japanese governmental request to refrain from holding mass gatherings has been extended to 19 March.
Around this time, a group of experts appointed by the Japanese government will release its official assessment of the virus containment efforts for future guidance.

While preparing for a normal meeting, if a safe meeting is deemed at risks, we will announce our decision on the JpGU-AGU Joint Meeting 2020 by 20 April.

[28 FEB 2020]
Update (Feb 28) on novel coronavirus (COVID-19) information:
Please check here regularly for the latest update.
Other useful sites include WHO for global status, Japan Ministry of Health, Labour and Welfare for Japanese governmental statements, or Japan National Tourism Organization for practical travel information.

WHO: Coronavirus disease (COVID-19) outbreak
Japan Ministry of Health, Labour and Welfare: About Coronavirus Disease 2019 (COVID-19)
JNTO: Coronavirus (COVID-19) advisory information

First, we are on schedule towards preparing to hold the JpGU-AGU 2020 Joint Meeting (May 24-28).
In a series of statements from the government on February 24 and 25, we are informed about the current state of COVID-19, in essence, "The experts warned that the response in the next one to two weeks will determine whether the novel virus will spread further in Japan — possibly on a mass-scale — or be contained."
On February 26, our Prime Minister requested to voluntarily refrain from holding "mass gatherings" in the coming 2 weeks.

Within JpGU, we established on Feb 14 a Task Force team to cope with the situation and give timely advice to invoke necessary actions if any changes in our current planning are needed.
Our priority is ensuring safe and healthy environment for the participants at the Joint Meeting.

The Joint Meeting in late May is more than 2 months and 3 weeks away.
We will be closely monitoring the trend of the spread in the coming immediate one to two weeks as the experts advised.
We will be assessing the situation together with the representatives of AGU and the venues to decide on our course of actions.

JpGU Office

[17 FEB 2020]
Planning for the JpGU-AGU Joint Meeting 2020 is progressing as scheduled.
Considering the evolving state of global Coronavirus spread, we have strengthened our scheme to cope with the COVID-19 infection situation. We are planning to implement special measures to allow for safe participation for all attendees, in particular for scientists who are restricted by the Japanese or their respective Government authorities to physically attend the Joint Meeting 2020.
We will post the details in our following announcements.
Information and guidance from WHO

[31 JAN 2020]
We are closely monitoring the development of the coronavirus outbreak and will post updates if the situation demands changes in the announced procedures.