Outline of the meeting

...General information

:  16–21 May 2009, Saturday–Thursday
:  Makuhari Messe International Conference Hall,
(Nakase 2-1, Mihama-ku, Chiba City, 261-0023 Japan)

General Information

The JPGU Meeting 2009 provides an opportunity for researchers, teachers, students, and consultants to present and review the latest issues affecting the Earth, the planets, and their environments in space. This meeting will cover all the topics of Earth and space sciences.

Meeting Calender : Deadlinesto top of this page
24 Oct 2008
Session proposal
06 Feb 2009,13 Feb 2009 at noon
Abstract Submission
10 Apr 2009
Advance Registration

Languageto top of this page
English or Japanese. (no simultaneous interpretation provided) Either of the two languages is used in a single session. In oral or poster sessions proposed by foreign researchers, Only English is used.

Oral Sessionsto top of this page
There are four 1.5-hour blocks of oral sessions each day. Normally lecture time for one presentation is a 15 minutes.
Oral Session locations:
The JPGU Meeting has been held in 16 session rooms (IC, 101, 201A, 201B, 202, 301A, 301B, 302, 303, 304, Function Room A, Function Room B, exibition hall 7 subroom) in 1st, 2nd, and 3rd floors of Makuhari Messe International Conference Hall.

For the oral presentations, basically, speakers must use a projector provided at the venue and their own laptop computer (for single-screen projector). We will only accept computer-based PowerPoint presentations. Please connect your computer to the projector and confirm the proper operation before your presentation. Ensure that your computer is equipped with the proper monitor connector (mini D-sub 15 pins) as shown below.
mini D-sub 15 pins
(mini D-sub 15 pins)

If your computer does not have this connection, please bring an appropriate converter with you. Be sure to bring an AC adaptor with you. Japanese standard AC voltage is 100V 50 Hz. The secretariat is not responsible for any projection troubles caused by computer technical difficulties.
Your computer can be placed on a podium for your presentation. Please pick up your computer at the podium after your presentation.

Slide and overhead projectors will not be available.

Poster Sessionsto top of this page
Poster Sessions are active for one day, although authors must put up displays between 0900h and 1000h in the morning and remove them between 1900h and 1930h. Authors are expected to make the presentation to the audience at 1715h - 1845h in front of their poster.
Mounting: 0900h - 1930h
Core time: 1715h - 1845h
Poster Sessions Locations:
Convention Hall in 2nd floor. The last four digits of each poster presentation indicate the board number.
Session Rooms in the International Conference Hall (Convention Hall)

For some sessions, the core time is fixed differently from the common core time.
For details, please see the program for the meeting.

The poster board surfaces measure W90cm X H210cm. A poster number card (15 cm x 10 cm) is displayed at the top left of the board. A supply of pushpins will be available in the poster area for mounting your poster. Each poster must have a label at the top that indicates the title of the paper, the name(s) of the author(s) and their affiliation(s) as shown below. The presenting author should be marked with a circle.

Authors are required to mount and remove their materials after your presentation. Posters not removed by the removing time (19:00-19:30) will be removed and discarded by the congress secretariat.

Registrationto top of this page
All the participants and those who have submitted their abstract must register via the website. The advance registration will start on Friday, January 9, 2009, and the deadline is Friday, April 10, 2009. After the deadline, you should register yourself on-site. The registration and reception booth will be set up on the first floor of the Makuhari Messe International Conference Hall during the following hours:

- The on-site registration and reception desk
Saturday, 16 May
: 0800h–1700h
Sunday, 17 May
: 0800h–1700h
Monday, 18 May
: 0800h–1700h
Tuesday, 19 May
: 0830h–1500h
Wednesday, 20 May
: 0830h–1500h
Thursday, 21 May
: 0830h–1500h

- Registration Fees
All the participants and those who have submitted their abstract must pay registration fee and abstract-submission fee by cash (Japanese yen) at the reception desk on the first floor during the above hours.
Undergraduate and high school students and those aged seventy and over won't be charged anything for participation regardless of whether they make a presentation or not.

More than One DayOne Day
Advance registration Regular memberJPY 11,000JPY 5,000
NonmemberJPY 18,000JPY 12,000
Teacher memberJPY 4,500JPY 1,000
NonmemberJPY 11,500JPY 8,000
Graduate Student memberJPY 5,500JPY 2,000
NonmemberJPY 11,500JPY 8,000
on-site registration Regular memberJPY 13,000JPY 6,000
NonmemberJPY 20,000JPY 13,000
Teacher memberJPY 6,000JPY 3,000
NonmemberJPY 13,000JPY 10,000
Graduate Student memberJPY 7,000JPY 4,000
NonmemberJPY 13,000JPY 10,000

Abstract submissionto top of this page
Abstract submission will start on Friday, January 9, 2009 and the deadline is Friday, February 6, 2009. You can submit your abstract through the designated website, which is now prepared and closed. The meeting abstracts will be available on CD-ROM.
Early bird
until 30 Jan. 2009
JPY1,500 per one
until 06 Feb. 2009,13 Feb. 2009 at noon
JPY3,000 per one
Figure upload
until 06 Feb. 2009,13 Feb. 2009 at noon
JPY500   Max 150KB

Receiptsto top of this page
Confirmation e-mail that shows the registered content and the amount billed will be sent to those who register themselves in advance through the website. Please come to the reception desk for pre-registrants on the very day of the meeting. After you make a payment in cash, a receipt and a name badge will be issued.

Badgesto top of this page
A name badge will be issued to all the registrants that make a payment of participation fee. All Meeting registrants are required to wear their name badge in order to gain entry to the scientific sessions.

Business Centerto top of this page
Wireless LAN network service
During the meeting, wireless LAN network service is freely available around the reception desk on the 1st floor and around the lobby on the 2nd floor of the Makuhari Messe International Conference Hall.

Receipt, message and information, cloakrooms
will be available at the reception desk of the 1st floor.

Lunchto top of this page
Several restraints are opened in and around the Makuhari Messe International Conference Hall.
1st floor restraint (western style) about JPY 1000
Welcome party (Wednesday, 19 May): JPY 3000

Accessto top of this page
to the Makuhari Messe International Conference Hall
Makuhari Messe is conveniently located halfway between central Tokyo and the New Tokyo International Airport (Narita Airport). Both Narita and Haneda airports can be reached by bus or car in approximately 60 minutes. Tokyo Station is also only 30 minutes away by train (the JR Keiyo Line).

By train
the JR Keiyo Line
5 min. walk from Kaihin-Makuhari Sta. (30 min. from Tokyo Sta. / approx. 12 min. from Soga Sta.)
the JR Sobu Line (the Keisei Line)
15 min. by bus -Take the bus bound for Makuhari Messe or Kaihin Makuhari Sta. at Maku hari Hongo Sta.- (approx. 40 min. from Akihabara Sta.)

By airport bus
Airport bus that goes directly from Haneda Airport to Makuhari Messe -Get off the bus at the stop"Apa Hotel & Resort". Then it takes 1 min. on foot to Ma kuhari Messe.- (approx. 60 min. / 1,120 JPY)

Accommodationsto top of this page
A wide range of accommodation options are available near Makuhari Messe with different rates, levels of service, and locations. For further details, visit the website of each accommodation and please make a reservation by yourself.
We can provide some accommodations at reasonable prices for the participants of the meeting. As for detailed information, please visit our website in the middle of January, 2009.

- Accommodations Guide(PDF)

- More than 2000 hotel rooms within walking distance form the venue.
-near JR Kaihin Makuhari Station

- Additional 7,000 + rooms within 20 min.
-near JR Makuhari Hongo Station (about 10 min. by bus to venue)
-near JR Inagekaigan Station (about 15 min. by bus & train to venue)

Room rates do not include 10% state and local taxes.

Partyto top of this page
We will have a party for participants on Wednesday, 20 May 2009.

Child careto top of this page
Details are to be shown later.