JpGU-AGU Joint Meeting 2020
Regulation on Abstract Submissions
The Regulation on Abstract Submissions has revised. (Sept 2, 2019).
・Annual due of the fiscal year of the meeting must be paid in order to submit abstracts. *JpGU Members only
・Objections to rejected sessions can be made only once.
・Bank transfer by affiliated institutions is not available from the 2020 meeting.
・Posters posting time will be designated by the first afternoon session (PM1) starts.
Regulation on abstract submissions 2019/09/02(ver.6)
(Submission of Abstract)
1. The person submitting an abstract must be the first author and presenter. This cannot be changed.
He/She must obtain all the co-authors' consent to list them as co-authors, if any.
2. A total of up to 5 abstracts may be submitted by the same author including invited presentations.
However, up to 2 abstracts can be submitted to a single session provided oral presentation is 1 or none.
3. Abstracts must be submitted following the guidance described on the JpGU website.
4. Authors may not change the contents of contributions after the submission deadline.
5. By submitting an abstract, authors accept the JpGU Privacy Policy & Copyright Agreement.
(Writing Abstracts)
1. Contributions must be prepared in accordance with the guidance on the JpGU Meeting website.
(Obtain JpGU ID)
1. You must hold a JpGU ID in order to submit abstracts.
Annual due of the fiscal year of the meeting must be paid prior to submitting abstracts. *JpGU Members only
2. If you do not hold a valid JpGU ID, you must acquire a JpGU ID before abstract submission on JpGU Meeting website.
Please select either (1) a Member ID or (2) Meeting Participant ID.
(1) Member ID to become a JpGU Member (annual fee applies) and become eligible to obtain discounted registration fee;
(2) Nonmember ID (no annual fee) to participate in the meeting at full rate of registration fee.
Once an abstract submission is made, the same ID must be kept.
The Members of AGU, EGU, or AOGS receive discounted registration rates, without becoming a JpGU Member in accordance with partnership agreements.
3. Creating a new ID requires authentication.
The contact address must be of the working address of the original registrant and not of a third person.
JpGU Office may from time to time contact an ID holder as needs arise.
(Abstract Submission fee)
1. All submitting authors are required to pay the abstract fee, including Invited Authors.
The abstract submission fee is a non-refundable processing fee irrespective of approval or attendance.
2. Credit card payment for the abstract fee is accepted on the JpGU online system.
If any technical or other difficulties do not allow for credit card payment procedure, contact JpGU Office before the submission deadline.
Additional administrative fee will be charged for payments other than by credit cards.
3. A submission without due payment before the submission deadline will not be processed.
(Meeting Registration)
1. All presenting authors, including authors of Invited Papers must register for the Meeting, separately from the abstract submission process and pay the registration fee.
(Acceptance and Rejection of Abstracts)
1. The Program Committee has responsibility and is the final authority to accept or reject submitted abstracts.
Abstracts that are considered inappropriate for presentation for the following reasons may be rejected:
a) The content is considered to be largely out of scope of the session;
b) The content does not rely on objective discussion based on facts or scientifically sound data;
c) Serious impropriety such as research misconduct, copyright infringement, or violation of human rights, is identified;
d) Multiple submissions from the same individual in excess of allowable limit, or false submissions using another person’s name.
2. Presentation format (Oral or poster) is assigned by Session Conveners given the oral presentation time slot determined by the Program Committee.
Conveners may decide to transfer abstracts to another Session (different from the author's original request) to be accepted.
3. The acceptance will be notified to the corresponding author by e-mail together with presentation format, date and time.
4. The rejection will be notified to the corresponding author with reasons explained for rejection by the Program Committee.
5. The authors of rejected abstracts may request for reconsideration and re-examination to the Program Committee only once.
(Modification/ Withdrawal after Acceptance)
1. Authors may not change the contents of contributions after the submission is accepted.
2. If unavoidable circumstances such as illness arise and force to cancel/withdraw your presentation, please promptly inform the Conveners and JpGU Office as indicated on JpGU Meeting website. No refund for the abstract submission fee will be made. The original presenting author may designate one of the co-authors to substitute his/her presentation. Such a change must be reported to the Conveners via the JpGU Meeting website.
3. After the acceptance of an abstract, its presentation date, time and format may not be changed without the approval of the Program Committee and the corresponding Session Conveners.
(Presentation Time Frame)
1. The duration of an oral presentation is 15 minutes including questions and discussion.
The only exception to this is the presentation time of Invited Papers. Invited Papers may be allotted an extended presentation time by the request of the Session Conveners.
2. Poster presenters must preside at their posters during the assigned 'poster core time' to present, interact and discuss their works. Posters must be posted before the time designated by the Prorgram Committee.