|Item Category||Duration||Notes for session organization|
|Introduction||Less than 10 min||Maximum usage of this frame is one/ slot.|
|Extended Discussion (with charge)||15 min-30min/slot||
Up to one Extended Discussion frame is available per slot.|
This frame is considered as one submission and will be added to the total number of submissions received to the session.
The title and description of the discussion details are required when submitting and the information entered at this point is published on the web program.
*This frame can only be purchased during the submission period by conveners/co-conveners.
*If the purchased discussion becomes unnecessary, conveners can withdraw it, however, no refund will be issued.
|Spontaneous Discussion (no fee)||Less than 15 min||
This frame must be used to adjust the time in exactly 90 minutes. The system will not allow you to finish the organization if the total time is less or more than 90 min.
The maximum usage allowed of this frame is once per slot.
Spontaneous Discussion is listed as 'Discussion' on the web program and does not constitute an abstract.
|1. Hot Topic Session||2. Session Room for Rent|
|How to apply||
Hot Topic session will be selected by the Program Committee after receiving the application from conveners.
Applications will open in March 2020.
|Applications are accepted from the Business Meeting Reservation tool (to be open in April).|
|Date and Time||The same date the session is held. (basically an hour after the poster session.)||At the choice of the applicant|
|Fee||Free||Rate depends on the room type you select.|
|Type of Attendees||This session must be open to any registered attendees.||Can be held with/ to limited attendees.|
|Approval||Will be reviewed and accepted by the Program Committee.||Not necessary.|
|Publications||JpGU will promote the session in the publications and on the meeting website.||
Will be listed on the Business Meeting list.
*Application must be completed by mid-April to be published in the program book and website.
Application may also be accepted on site if there is a room available.
|Session Language Code||Slides and Posters||Oral|
|J||English or Japanese||English or Japanese|
|Date *All in JST||Schedule|
Open : Sept 2 (MON)
Close: Oct 11 (FRI) at 5:00 pm
Session Proposal PeriodPropose a session from JpGU online Session Proposal System.
*JpGU ID is required to propose a session.
|Oct 12 (SAT) to 20 (SUN)||
Review process by Program Committee(PC)PC may contact conveners regarding the proposed session. At least one convener must be available during this period.
If no reply from the convener, the PC holds the right to make a decision.
Conveners of newly proposed sessions may request for 2 slots during this period. (If no request, one slot will be assigned.)
|Oct 21 (MON)||
Program Committee Meeting #1PC will accept/ reject sessions, assign time slots and consider Union / Public sessions.
|Oct 23 (WED)||
Acceptance/ rejection notificationAccepted sessions are informed the pre-assigned time slots.
Sessions contacted by the PC regarding merging should make a desicion and infom the result to the PC by the Program Committee Meeting #2 on Nov. 11.
Open: Oct 24 (THU)
Close: Oct 31 (THU) at 10:00 am
Period for Additional RequestsConveners may request for specific logistical conditions during this period.
Conditions that can be requested are,
・date(s) to avoid
・avoidance of conflict with similar sessions
All requests must be completed from the designated system by the deadline.
Potential invited authors may also be listed through the proposal system during this period.
|Oct 31 (THU) to Nov 7 (THU)||
Scientific Program DesignThe Program Committee members from each section will work on with the planning of scientific program during this period.
Multidisciplinary and Interdisciplinary sessions are categorized under the five sections of JpGU considering the registered "main section" when proposing a session.
At least one convener must be available during this period in case of a contact from the PC.
|Nov 11(MON)-12 (TUE)||
Program Committee Meeting #2Program Committee will gather design plans from each section and merging results and finalize the program.
|Dec 2 (MON)||
Session Schedule ReleaseSession schedule, potential invited author list are published on the website.
*No prerelease for confirmation this year.
Open: Jan 7 (TUE)
Close: Feb 18 (TUE) at 5:00 pm
Abstract SubmissionConveners are expected to monitor their session during this period.
Early submission deadline: Feb 4 (TUE) at 11:59pm
Final deadline: Feb 18 (TUE) at 5:00 pm
If you are planning to have a discussion, please purchase the Discussion frame during this period.
Conveners can view the title and name of submitters to their session from the session organizing site. Abstract body is viewable after the submission period.
Conveners are expected to monitor the submissions of their invited guests as well.
Start: Feb 18 (TUE)
Deadline: Feb 27 (THU)
Acceptance/ RejectionConveners are responsible to review and accept/ reject the submitted abstracts to their session.
Conveners may request to transfer the abstract to more appropriate session.
Invited authors must be registered at this point.
|Feb 28 (FRI)||
Final Assignment of SlotsTime slot allocation will be adjusted after the deadline of abstract submission.
The adjustment will be made based on the total number of submitted abstracts and the number of assigned slots is finalized.
Start: FEB 28 (THU)
Deadline: Mar 9 (MON) at 5:00pm
Session Organization PeriodConveners should finalize the presentation format of each abstract and assign the presentation or posting order.
Conveners must designate the chairperson for each slot in this period.
|Mar 9 (MON) - 11 (WED)||Adjustment period to compile the data (JpGU secretariat)|
|Mar 12 (THU)||
Acceptance NotificationNotification letters are distributed via emails to the contributors.
|Mar 13 (FRI)||
Final program will be published on the website.
|May 15 (FRI)||
Abstract ReleaseAbstract PDF is published on the website.
|May 24 (SUN)- 38 (THU)||
JpGU-AGU Joint Meeting 2020