Each year, JpGU awards students that deliver outstanding presentations during the meeting.(OSPA)
Please refer to the OSPA Entry Guidelines below before submitting your application to OSPA.
OSPA Entry Guidelines
1. Eligibility
-Must be a student at the time of presentation in May.
-Must be the first author and the presenter.
-ONE entry per person is available. Candidates making multiple entries will be disqualified.
-Presentations of Public (O) and Education and Outreach (G) sessions are not eligible for this award.
-Presentations must be given in either English or Japanese (we are unable to allow any other language).
2. Sign-Up (Application Steps) & Application Details
- Applicants must complete their abstract submissions prior to the application of OSPA.
- The abstract submission fee should also be paid in order to apply for OSPA.
- The applicant must be the same person to whom submits the abstract.
(Third party application is not available)
- The application must be submitted from My Account page at JpGU members' portal.
- Presentations will be automatically registered under the Science Section of which the session belongs, regardless of any Section membership of the presenter.
-Please note that we do not guarantee that all entries for the award will be accepted. Candidates will be informed if their entry has been accepted or not by the OSPA representatives after the submission deadline.
3. Important Notes and Preparations for the Presentations
-Candidates giving oral presentations are asked to announce at the start of their presentation that their presentation is entered for the Outstanding Student Presentation Award and to indicate the relevant Science Section.
This is to ensure that the judges are aware that the presentation is being made.
-Candidates giving poster presentations must write “[Science Section Name] Outstanding Student Presentation Award (OSPA )Entry” clearly in the top right corner of their poster.
Candidates are asked to be at their posters during the core times ( both Daytime & Evening) to ensure that they will be present when the OSPA judges visit.
4. Judging Criteria
Judges will be interested in entries that demonstrate the student’s abilities and individuality.
As they will also place emphasis on how the student conducts the question and answer session, research supervisors are asked not to assist the student during this part of the presentation.
Judges will assess the students in the following areas.
(1) Visual clarity: are the text, charts, diagrams and figures in presentation slides or the presentation poster easily legible?
(2) Power of expression: does the candidate speak clearly and accurately explain charts and figures etc.
(3) Effective use of the time allotted for the presentation
・Oral presentations: is the presentation paced so as to neither exceed the allowed time nor to finish too early?
・Poster presentations: are all explanations concise?
(4) Logical structure of the presentation: is the presentation logically consistent and are conclusions supported by data?
(5) Purpose of the research and clarity of its conclusions: are the purpose and conclusions clearly explained?
(6) Quantity and quality of data: is the presentation backed by data of sufficient quantity and quality?
(7) Degree of understanding of existing research: does the presentation suitably reference any relevant existing research?
(8) Originality and degree of development of the research: how original is the research and to what extent does it contribute to any relevant research fields?
(9) Independence of the student: is the student independently involved in the research and do they conduct the question and answer session with confidence?
5. Judging Process and Announcement of the Winners
-Each presentation will be reviewed by two or three judges.
The judges will be chosen so as to have no relationship with the candidate (i.e. They will not belong to the same department or faculty; they will not have been coauthors on any of the candidates papers; and they will not have advised on or supervised any of the candidates research).
Awards will be conferred by the science section boards after a detailed discussion of all of the judges' findings.
-Award winners will be informed in the JpGU Mailews(monthly issued on 10th), and a list of all winners will be posted on the JpGU website.
Each winner will be sent an award certificate and a commemorative shield.
We expect that around 5% to 10% of candidates will receive the award.
6. Important Dates
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January 8 (TUE)
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Entry opens
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February 19 (TUE) at 5:00 pm JST
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Application deadline
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Mid-to-end of March
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Entry Confirmation via email
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May 26-30
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Presentation and Evaluation
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July 10(TUE)
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Winner Announcement on the JpGU Mailnews
*The date of announcement is subject to change without notice.
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FAQs
Q. I can't find the checkbox to apply for OSPA in the abstract submission process.
A. The submission steps have changed from this last year.
You can apply for OSPA by logging in to My Account page with your JpGU ID and password.
The application can be made from "Outstanding Student Presentation Award (OSPA)" page" after opening "Abstract Submission" tab on the left side.
Please note that you must complete your submission including the payment prior to the OSPA application.
Q. I am unable to give my presentation. How can I withdraw my entry to OSPA?
A. During the application period (Jan 8 - Feb 19 at 5:00pm JST), you may withdraw the entry from the same webpage you entered.
For cancellation after the deadline, please contact student_award@jpgu.org .
We will start to assign volunteer judges for each presentation soon after the deadline.
Please refrain from cancelling the entry after the deadline unless in case of emergency such as illness.
Q. Is there any restriction in the JpGU ID category in order to apply for OSPA?
A. No. JpGU ID is required but not limited depending on the membership category.
Q. I have not received the entry confirmation. Am I considered as a candidate?
A. Please contact us at student_award@jpru.org for details.